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Time Blocking is an Underutilized Time Management Tool.

Why time blocking?

time blocking

1. Time blocking helps you be aware of where your time is being spent

If you’re on a diet, one of the first things a program will do is ask you to track your food intake and create greater awareness of what you are eating and drinking. Because often we are unconscious to what we eat and do sometimes – well most of the time.

Time blocking and time tracking gives us heightened awareness around where we are spending our time. This has been invaluable for me and my clients in that now I can better see where I should be spending my time to reach my goals. By seeing the actual % per area (sales, prospecting, customer loyalty, admin, etc.) I can better review what % I need to be spending in each area to move the needle.

My superpower over the years has always been to constantly take a step back and re-evaluate. People don’t do that often enough and then lose precious time from veering off track. I can always bring myself back by analyzing what I am doing and the value of contribution it brings to my reaching my goals. Sometimes I even realize I need to change my goals. That is ok because I am making an educated decision versus an impulsive decision.

Take one or two weeks and track your time for better awareness. Then start with closing the gap with intentional time blocking which is planning your priorities and see through continued tracking how much more purposeful your time is spent.

Here is a free trial to track your time with a great tool for your phone.

The old adage we can’t manage what we don’t measure is true with our time too.

2. Time blocking helps you avoid procrastination.

Often when we feel like we have loads of time to do something, we have the flexibility to push something off until we absolutely have to start it. Setting a deadline for a task helps make and create greater urgency around that time. It makes us think twice about procrastinating because we have given it a deadline.

Parkinson’s law tells us that we will use whatever time is allotted to complete the task. So when we have projects it’s been over a long period of time but it’s easy for us to procrastinate and fill that time with less purposeful test tasks.

Deadlines and that sense of urgency help us to stay focused and force us to think about our plan of how to get it done. Shorter timeframe requires a greater level of planning and thinking.

So with that deadline, we may use time blocking to break down the project into smaller parts and then schedule each of those individual tasks or milestone. Scheduling time for a particular task is time blocking. It’s scheduling time for your priority.

One tool to support you in deciding which things are most important is the Eisenhower box or Eisenhower matrix. Stephen Covey, in his book 7 Habits of Highly Successful People used this matrix to explain how we can better keep urgencies from taking over what is important. The matrix has an axis of urgency and importance.

What makes this tool so effective is it is a support tool for decision making that Eisenhower himself used. What you may not know is that before Eisenhower was president he was a five-star army general. He served as supreme commander of allied forces in Europe during World War II. He was responsible for planning and executing the invasion of North Africa France and Germany.

You can see why his discipline, techniques for decision making and productivity approach has been studied and replicated over the years. We have all heard that success leaves clues, so we should follow the best practices from those who have accomplished the greatest level of success.

Without purposeful thought and planning, our habits and actions can be filled with low priority tasks keeping us from our desired goals.

3. Time blocking creates greater awareness around how long activities take.

Often there is a gap between the time we assume something takes and reality. We either grossly underestimate the time it takes or grossly overestimate.

When I was an application developer, estimating how long the project would take was always the hardest thing to do.  I had one developer that worked for me that no matter the size of the project he would estimate 100 hours. He got it right once in a while but that is no way to estimate a project.

In order to make successful fixed priced projects and make money – you need to get good at estimating time.

I would break down the project into small tasks that were more easily estimated and we could use time records for past clients to help us get an accurate estimate. This worked well as long as the requirements stayed the same.

Time blocking can achieve the same result. It helps you to take a bigger project and break it down into smaller parts and then plan for the smaller parts which end up being planned time blocks.

4. Time blocking helps to plan for capacity

time blocking

When planning across all your projects and breaking them down, you will see if you have enough time in the day to complete all project chunks or if you have a capacity problem.

Many people often confuse overload and overwhelm. We get overwhelmed and then don’t use our time wisely but that doesn’t really mean you are overloaded. By using time blocking to plan your week/month/quarter you will quickly see if you will face a capacity problem. Then you can re-plan with more resources, change the scope of the project or extend the time expected.

Time blocking is, in essence, a way to manage your time like managing multiple projects. This structure makes it much easier to plan and execute. The problem is most people don’t take the time to plan. That is the first block to start with – your planning time to make sure it happens.

5. Time blocking makes you focus on priorities

The whole premise of Time blocking is to start with your goals so you are planning and time blocking according to your goals. That means with focus on your goals, you will block according to your priorities. When I block and find that I don’t have enough time to complete it all, the first things I delegate or take off the list are the things that don’t have a direct impact on my sales.

Time is money when it comes to your business and you need to understand the value of each task and compare it to the value of other tasks. Without the ability to understand the value of the tasks/projects/activities you can get stuck in deciding what to block and it may even cause you to give up the whole process because you aren’t sure your next step.

Your next step is to value your tasks and blocks. What percentage of time should you spend on administrative tasks? If you have a far too high amount of time, then you have to get creative how to automate and eliminate these activities.

Time blocking is hard. Hard to be disciplined, hard to take the time to plan, hard to see the value up front. But the long-term consequences of not blocking time are even harder – burnout, low performance, reduction in sales, and even bankruptcy.

As my good friend, Dr. Tom used to say “Pick your hard”.

Different approaches to time blocking

Blocking Tasks

Paul Minors says’ “It helps you to convert intention into action.”

He talks about taking your to-do list and mapping it over to your calendar so you know the most important tasks are scheduled.


Pomodoro is a common method for blocking tasks in 30-90 minute chunks (or whatever time intervals work best for you). The idea here is to also track any distractions you have during those blocks and give you adequate breaks to maintain peak energy.

This is important as sometimes I know I am guilty at sitting at my desk for hours without a break and not realizing that my energy and productivity are declining over time and not giving my best to the time I have.

Blocking Categories

This is my preferred method. I don’t start with my tasks because that is a tactical approach. Who is to say those are the right tasks? I might just be blocking things that distract me from what is most important.

I have to review my goals and understand what percentage of my overall time should be spent in each area of my job or business. Then I can block those categories in a plan form and see what gaps I find and then do some problem solving based on my priorities to plan to meet that percentage split.

I will block the actual activities I will do for each block on a daily basis. This way I am flexible with which tasks and activities are most important and making sure the balance of my activities is accurate.

It is a little like karate – it feels awkward and uncomfortable at first – even unnecessary but when practiced gets superior results.

What are the biggest challenges people face when time blocking?

I personally find the hardest part is the discipline of doing it on a regular basis. I do it for a while and then I stop doing it. The key is constantly stepping back and starting again.

I am not a structured person so maintaining structure is a learned adaptive skill. I know it is important so I embrace it as part of the process of getting my result.

There are always things we have to do that we don’t like doing or aren’t how we would do it. But when we embrace it as part of getting the result we want and trust that it is a better way, then we can even get good at it.

I find in certain areas, I have a tendency to avoid planning and it is the very thing that creates greater success.

I guess that is why time management has been a discussion point since Aristotle. They even came up with a word that describes when we do something other than what is most important. “Akrasia”

The key to overcoming something that is hard is to avoid willpower since that is not the strongest force. Willpower is exhaustible. It starts with why power and understanding upfront WHY this is important and then before it gets hard to put measures in place in your environment to protect your intention. Aristotle called this “Enkratei”, to be in power over one’s self.

If you want to work out, don’t just join a gym, get a trainer.

If you want to be smart about what you eat, don’t buy junk food in the house and don’t bring your wallet out.

If you want to write a book, write an outline, make the cover.

If you want to drink more water, have a full glass next to you.

If you want to stay focused on a task, turn your phone off.

If you want to work on your priorities – TIME BLOCK.

What to Avoid While Time Blocking

Avoid back to back meetings

time blocking

Back-to-back meetings create stress and don’t enable you to transition well to your next activity. Your mind and thoughts are still in the previous meeting as you start your next if you show up on time.

Make your meetings or task activities 45 minutes and give your self time to transition from one activity to the next

Don’t Block 100% of your day

That means plan for the unexpected.

We know there are always unplanned urgencies and situations that will need your time and attention. So block 85% of your day and leave some space for the unexpected.

Time vampires

They are out there. We all know people who suck the time and energy right out of us. Have strategies ready to keep the interaction short. “What’s up I am in the middle of something”, “I can only talk for 5 minutes. What can I help you with?” or  “I can’t talk right now, can we catch up later?”

Scope Creep

Don’t allow projects to change scope without discussion on the impact of the timeline. Be clear what impact it will have on time and money before accepting any changes.

You can challenge your boss or client with some questions and make them aware of the dependencies and impact. Often they are not aware and will respect you more for the discussion up front than an acceptance and delay that might occur later as a result of not confronting the situation early on.

Time Blocking or Project Management Schedule?

The word "TODAY" written in vintage ink stained wooden letterpress type in a partitioned printer's drawer.

Time blocking is a process of scheduling. It functions more like project management schedule because you are blocking and scheduling for multiple projects. When you get started, don’t expect perfection, perfection is in the process and the resulting progress.

By starting the practice of time blocking or project management you will add the structure that you need to ensure that you are capturing all the important areas that move you forward in these projects. In project management, they call it the critical path.

I recognize you might not be a big fan of project planning and might find that it reduces your flexibility and creativity. I had the same situation with a magazine owner who didn’t like to plan but she constantly felt overwhelmed at the various different hats that she wore in the business and all the projects she had to manage. She was typically stressed out in getting the magazine ready for publication every month.

She used non-technical project management scheduling tools and structures to start the process of evaluating her capacity and the capacity of her team by breaking down the projects into time blocks ensuring that she had time allocated for each of the important areas of her business. When using project management scheduling software such as Zoho projects, Asana or more sophisticated tools such as Microsoft project or Primavera P6 , these tools help you with visual Gant and Pert charts as well as other visuals to see where capacity is at its max and other resources need to be allocated to get the work completed. By breaking the work down into groups of tasks, you are able to set priorities and work streams and allocate different resources to run parallel work streams.

One of the work streams that we added was 30 minutes three times a week was for customer loyalty. She had overlooked this very important category entirely and found herself struggling to get new advertisers for the magazine on a regular basis because she didn’t spend enough time working with the customers that she already had. By allocating this time and putting together a plan of touch points with her existing customers, she was able to go from over 50% attrition to less than 10%. That gave her a lot more time to focus on other areas of the business, any time spent on finding new advertisers only added to the profit of the bottom-line.

Time Blocking: Time Well Spent

Time blocking or project management schedule will ensure that you are spending time specifically allocated to the project areas that make your business grow and make you feel in control and productive.   If you don’t put some planning into it, it won’t happen at the rate you want or expect if it happens at all. Work your business like a project manager and get results.

Use this 7 Step process to effectively block and align your tasks and goals. It forces you to connect your goals and planned actions to your project management schedule. It forces you to evaluate what is possible before you start versus taking on too much and then getting stuck in overwhelm or overload. 

You can continue doing it your way, but you are here for a reason, You are looking for a better way. If I could show you a way to reduce stress, frustration and feel in control of your time resulting in more profits in every area of your life, would you listen? Would you do what I am telling you? You might need support. Look for a system and/or accountability partner.  

As you get started in the acclimation period, your time blocking worksheet is a starting point of the implementation. If you are not a trained project manager, building these skills and habits will take time. We humans, are notorious for poorly estimating how long things take. I had a developer who wired for me and I thought it was great how quickly and clear he was about providing me with a 300 hour estimate. Little did I know the next project presented to him also had a 300 hour estimate and the project thereafter. I came to realize that was a safe number of him so he just used it every time. Not a great method for me when I am making fixed price bids and need a more accurate estimate of how long the project would take. When we break it down into the larger deliverables, we are able to get a more accurate forecast and schedule the project.

Using this method of time blocking you will start to recognize how much time your activities really take and enable you to accurately break down bigger projects and block those activities accurately in your project management schedule for the future. It may take a month or even two to get adjusted to the best and most efficient project management schedule, but what you will learn along the way will be invaluable.

This structure of managing your projects and your schedule will reduce overwhelmed, stressed, and wasted time.

Make a commitment this year end to block your time and manage your project management schedule.


3 Ways Templates Improve Productivity

PRODUCTIVITY - Red text on typography background - 3D rendered royalty free stock image. This image can be used for an online website banner ad or a print postcard.

Why waste time recreating the wheel, every time if you are doing repetitive tasks and responses? You are too busy to be wasting your time doing the same work over and over. Using templates is one of those time management tips from the best of the best. They create templates for emails, frequently asked questions, text messages, intake forms and more.

Of course, not all of what you are doing is repetitive but if you look closely there is a part of your work that does occur over and over. You have to invest some time to look for the patterns. Create templates will simplify your work process and enable you to spend more time on the more challenging parts of what you do.

A big reason templates improve productivity is because you do not have to keep creating the original skeleton. By creating a template it frees you to insert original information without worrying about the structure.

Here are some ways templates help you get more things done.

1.Reduces errors

Templates allow you to standardize the process. The Tip here is, if you standardize the process you or anyone else doing the same work is less likely to make errors. It provides a structure for you to put the information in, so it is less likely you will forget a step or leave important information out. Removing the need to remember what must be included leads to more accurate communication. For instance, If you send an email that is missing information the receiver has to request the missing information or attachment. sage.com says “A template’s standardization solves this issue because you will know that everything is completed.”

I have seen these productivity leaks that result from missed data transfer. It majorly slows down the order process. In addition, these back and forth clarifications cause major frustrations all parties in the back and forth. This is another productivity killer as this frustration eats away at motivation.

2. Increases speed

Speed is achieved through accurate and timely communication. Missed information is like a wrench in the system. It brings the system to a halt until it is fixed.

Also, Like data entry, the more you do an activity, the faster you become. Templates allow you to develop muscle memory, and in some way, function on auto-pilot. By training your muscles to press certain keys or check certain boxes, your productivity will increase significantly.

As you make more templates, you will also become faster at creating the original content for the template. These templates can be shared with your company, and a standardized system can be put into place, which will speed up replies and approvals.

Templates allow for more succinct messaging and even eliminating the need for text and simply offering a check box or circling an option available. The speed for order taking increases significantly from both the side of the person filling out the order and those that receive the order for processing. Simplify your templates and improve your speed and accuracy.

3. Boosts consistency

Throughout your company, each department may have different ways of presenting information. This can hinder your company’s reputation, communication and ability to send a consistent message. By using templates, your business will look, and sound, and function like a well-oiled machine. All parts working together.

Critical links, messages, and signatures can be easily found by clients, or other departments, because they will have a specific location on the page.

Proper Branding lets the company create an image and be seen as a cohesive whole across the organization despite the department.

Fewer words make for clearer communication. When your business has clearer communication you can negotiate deals, understand each other’s needs, increase morale, and work towards the same goals faster and easier.

Using templates are the best productivity tip for immediate results. Templates are an excellent way to save time by reducing repetitive work and streamlining your workflow. Creating templates is a time management skill you need to embrace.

Here are five great resources for every template you may need.


Use an abbreviation or quick search to insert paragraphs of text from a repository of text responses, emails, and other content, as you type.


Provides excellent templates for posters, Facebook covers, book covers, and business cards.

Templates Assistant

Excellent for free templates across various personal and professional topics.

The Muse

Excellent for resume templates. Ranging from free to $9.95.


This blog will give you 25 fantastic website design templates.


This website offers 40 links to many different templates to improve productivity. You can find templates for “project management, business planning, and projections, invoicing and other finances, presentations, marketing and sales, and personal organization”, says sitepoint.

Microsoft word

Microsoft Word comes with personal and business templates, ranging from notetaking, flyers, and brochures.

You can try templates with the following steps: File > New > “Describe the needed template” > Download.

You can also download some from the internet.

One of the biggest reasons people don’t create templates is they say they don’t have the time. You have to invest time now to save time in the long run. Why not use time boxing to box time, specifically schedule time dedicated to this task. This is also known as Time Blocking. If you don’t plan time for it, it won’t happen. Time boxing will create the space for what is important in the long run and help you be proactive in your time management and productivity efforts.

Good luck with your templates. When you implement them, you will discover all the ways they can increase productivity in your business.


Why I Use Productivity Apps For Scheduling And You Should Too

Productivity Apps for Scheduling

I believe in the personal touch with my clients, so it took me a long time to get away from scheduling my meetings personally with my clients. Until one client in particular changed my mind. I must have spent a whole hour of scheduling back and forth to find relevant dates and then the next day to be told those dates had to be changed and this often happened more than once. I was pulling out my hair with frustration (don’t worry-I have plenty) with the back and forth by email to find a date and then the hassle in rescheduling because inevitably they needed to reschedule yet again. It took this situation for me to see how inefficient this form of scheduling was and how much time and energy it was costing me. I put my foot down and changed my belief and my process. Why does it sometimes need to hit us hard in the head to get the message that the way we are doing things is outdated and not working?

mobile productivity apps

Time to turn my attention to scheduling аррѕ. After all they аrе the most fundamental productivity app for both fоr реrѕоnаl and business uѕе. I was ready to put them to good use. Keep in mind that many families use a scheduling app together as well to keep track of the entire families busy schedule and block some family time too. The benefits are far more than just the flexibility of scheduling; reminders, task lists, invitations, color coding for meeting types and much more.

Here іѕ a look at how scheduling apps hеlр ѕkуrосkеt уоur рrоduсtіvіtу:

Save Money and Reduce coordination

Some years bасk, many business рrоfеѕѕіоnаlѕ wоuld ѕubѕсrіbе to paying an assistance to manage thеіr hectic ѕсhеdulеѕ. But wіth thе аdvеnt of ѕmаrtрhоnе арр schedulers thаt functions with easy access and grеаtеr еffісіеnсу, thеre is really little need for an assistant to manage your schedule. This is clearly an area you can automate. In planning my radio shows, I found it to be much easier and efficient to have people book over an my scheduler, and they automatically received the thank you and preparation documents. Now you can invest that money in other tasks that can be delegated. Now find the right ѕсhеdulеr that fіtѕ уоu bеѕt, аnd уоu’rе on your way to greater productivity!

Fаѕt setup

You don’t need to be a PHD or have a computer science degree to set up your scheduler app. With you tube and the instructions provided this process can take as little as 10 minutes. So no excuses! You entеr уоur mаіl аddrеѕѕ, set the times you want to be available for others to be able to schedule with you and link it to your existing calendar so that if you block a time on your personal calendar it blocks this time on your scheduler app too.

Just a few simple steps, аnd уоur schedules, аrе well fіttеd in рlасе.

Keep in mind that you want to control this process. You may want to consider a time blocking plan first to be sure you are consciously controlling the blocks of time. The whole point of this process is to make your more productive not busier because everyone else is controlling your schedule. Set only certain times that others can book in your calendar.

Flеxіbіlіtу of Bооkіng

Booking арроintmеnts wіth your family, ѕtаff, сlіеnt and сuѕtоmеrѕ dоеѕn’t nееd tо be a nerve ending tаѕk as it was at one point for me. Productivity apps for scheduling multiple users make it easy to compare calendars and find a spot that works for everyone. This is a huge time saver and makes booking appointments for groups easy and fast.

Many of the scheduling apps also provide options so that you provide three options and you can select your preferred option.


Many scheduling systems have a built in functionality to assign a cost per time block so service professionals can save time and effort as clients book time, they will automatically be billed by the system. With further tools such as IFTT, you can automate this invoice to directly book into quickbooks or some other accounting system. A one time investment in the set up of these tools can automate your whole process to give you more time to do the things that are most important in growing your business rather than spent so much time administrating it.

Here are a few tор sсhеdulіng aррѕ to consider for different purposes

Keep in mind new apps are coming on the market all the time. Before selecting an app, identify what you want to do with the app, what interfaces with other apps are needed if any, so that you can evaluate the app based on your needs not based on the functionality of the app.

Personal Calendar Management

Any.do Cal

Cаl is thе prettiest арр оn thіѕ list оf fоur, fеаturіng соlоrful photo backgrounds іntеndеd to jazz up your boring calendar. Cаl’ѕ greatest ѕtrеngth іѕ showing оff уоur daily agenda — bаѕісаllу all of the to-dos, meetings, аnd appointments уоu get оn your рlаtе оn one given dаtе. When уоu lаunсh thе арр, іt аutоmаtісаllу jumps tо today’s аgеndа, whісh ѕhоwѕ all of уоur еvеntѕ and anу to-dо tаѕkѕ in a chronological order. Thіѕ is dіffеrеnt from оthеr саlеndаr apps, which ѕhоw an hourly timeline with blocks оf time shaded fоr each appointment. Cаl app wіll ѕurе spice up уоur schedules fоr thе bеѕt оf рrоduсtіvіtу еxреrіеnсе. Yоu can dоwnlоаd Cаl app frее on уоur аndrоіd and iPhone аррs stores.

Tempo Planner


Thіѕ rесеntlу updated іOS саlеndаr seems simple аt fіrѕt glance, but thеrе’ѕ ѕоmеthіng bіggеr hарреnіng bеhіnd thе scenes. There is a greater intelligence to this tool.The app syncs with your calendars, lіkе еvеrу оthеr арр оn this list does, but it gоеѕ one step furthеr tо ѕуnс wіth уоur еmаіl too. It dоеѕ thаt tо fіnd аnd аdd rеlеvаnt conversations to уоur uрсоmіng еvеntѕ. In addition, it also enables you to create tracker cards and use this system as a time tracker. There is a greater intelligence in this app. For example, Tеmро uѕеѕ nаturаl lаnguаgе рrосеѕѕіng to hеlр you сrеаtе a nеw еvеnt. You don’t need to be precise, you саn enter іn “Lunch wіth Sаrаh tomorrow at 1рm” or “Pіlаtеѕ сlаѕѕ еvеrу Tuеѕdау аt 6рm” аnd Tеmро undеrѕtаndѕ what уоu mean. Thе арр wіll еvеn let you knоw іf thеrе’ѕ a conflict іn your schedules. Additional apps for project planning and more functionality for time tracking are also available.


Alоngѕіdе thе tурісаl саlеndаr fеаturеѕ, including a monthly vіеw аnd an аgеndа, SolCalendar соmеѕ wіth tоnѕ оf еxtrаѕ tо help уоu рlаn уоur week or add some flair tо уоur events. Yоu can turn on weather reports tо ѕее thе сurrеnt and upcoming temperature аnd соndіtіоnѕ fоr thе nеxt wееk. There аrе ѕеvеrаl unіԛuе ѕtісkеr расkѕ іnсludеd (and mоrе thаt уоu саn dоwnlоаd) that уоu саn аdd to уоur еvеntѕ for a dоѕе of реrѕоnаlіtу. Lаѕtlу, thе арр саn ѕуnс wіth уоur Google tаѕkѕ аnd уоu саn сrеаtе new tо-dоѕ. This аndrоіd ѕсhеdulеr аlѕо uѕеѕ gestures tо nаvіgаtе, ѕо уоu dоn’t juѕt hаvе a ѕсhеdulеr thаt keeps уоur tаѕk in рlасе, but аlѕо undеrѕtаndѕ how you fееl.

Group scheduling


If you don’t want to share your calendar but you just want to find an effective date that works for everyone a great free tool is doodle. I use this all the time for getting people together from various different groups or companies.


Service Businesses:

Acuity scheduling

This app can be your personal assistant only better. Booking appointments with prospects and clients is easy. They have real-time access to your availability and can select the dates and times that work best for them. I like the fact that the billing is integrated and cancellations are also able to be done automatically.

Time Trade

Time trade is a more scalable solution for more complete scheduling across locations and time zones. I used this system when working as a coach for Chet Holmes and Tony Robbins. This is a robust flexible system providing date options for me to approve and integrated wonderfully with my calendar system. It was much easier to update my available times than that of appointy.


I used this tool to manage my radio show guests and it worked like a charm. I set up the times available for this service and that was all that showed in their invitation. It provided an automatic thank you and a reminder before the upcoming event. Easy to set up and use. Great for small businesses with lead pages and seemless integration into your google or office calendars. Payment integration is also a time saving option.


Appointy Logo

Appointy is a full service multiple user online service. It provides many options including the integration of invoicing for automation. The setting up of the calendar is a bit more cumbersome than other tools but once you get the hang of it, it works well.

To be more productive you have to look for ways to automate, delegate and eliminate. Productivity apps such as these schedulers are great automation tools to

Apps To Manage The Workforce:


Great option for a web based solution. The app simplifies scheduling, tasks, employee communication all in one. Integration with payroll makes this tool a great automation for small companies to reduce administration.

I have not used this tool myself but it got some good ratings from others.

Shift Planning

Shift Planning logo

This is a great app for companies who are managing shift workers –like the name suggests. It offers extensive reporting, automatic conflict resolution and shift exchange management. This can be a huge time saver for shift-based companies or schedule related workforces.

That was my quick evaluation. Depending on your needs one productivity app might be better than the next. Sometimes you need to try it out and see how it is meeting your needs.

Share your favorites and why you use them to help those in the community find the right scheduling app for themselves.

Penny Zenker is a strategic business coach and trainer, boosting productivity for business leaders and entrepreneurs. She leverages her personal experiences of building up and later selling a multi-million dollar business, as a senior executive at one of the worlds largest market research companies and working with business leaders all over the world as a Tony Robbins Business Coach. Penny proven and practical approach help people to get results quickly.

Reduce Stress, Increase Productivity By Journaling

Thus far you have read several articles about ways in which to improve your productivity. I have yet another productivity tool to add to your arsenal. Some of you may be under the impression that journaling is only for angry, young teenage girls, but that is quite the contrary.  Journaling has many of benefits that you can use to improve productivity and improve the overall quality of your life.

The Benefits of Journaling


Journaling dramatically reduces stress and negative energy. Through journaling you can release pent-up anger and other emotions or thoughts. Negative energy has an adverse effect on your productivity. You may still be thinking about how Jill again drank the last of the coffee and did not brew a fresh pot in the employee lounge, instead of your project.

Grounding & Improves Focus

Writing down your thoughts and feelings allows you to become more grounded and focused on any task that comes your way. You are better able to zero in (focus) on the best route to take to complete a task or project. 

Great for Visualization

Did you know you can conquer half of the battle in improving productivity by simply imagining your success? Journaling can help you visualize how you would like things to turn out.  It’s like a mental program for the brain. You place the order for success in your unconscious mind by visualizing and the conscious mind makes it happen.

Dumps Brain Clutter

Have you ever had one of those days where you could accomplish nothing because you were thinking about everything? Journaling helps you dump that brain clutter so that your mind will be clear and ready for the work ahead.

Ignites Creativity

Free-flow writing and journaling opens the door for massive creativity. This is proven to work even in people who do not believe themselves to be creative. Through journaling you are expressing and through expression comes inspiration.

Hones Your Problem-Solving Skills

Now that you dumped of all that clutter, your mind is better equipped to solve problems that may have been nagging you before. Journaling allows you focus on the solution rather than the problem itself.

Great Journaling Apps

Benefits of JournalingIf pen and paper aren’t your thing, try a journaling app that you can use on the go anytime, anywhere! 

  • Day One
  • My Wonderful Days
  • Askt
  • Heyday
  • Momento

There are dozens and dozens of Journaling apps available on the market.  Find one with features that best suit your lifestyle and needs.  You will begin to see immediate and drastic results from taking at least ten to fifteen minutes a day to journal.  Before you know it, the path to a more productive future will be well within your reach!

Penny Zenker is a strategic business coach and trainer, boosting productivity for business leaders and entrepreneurs. She leverages her personal experiences of building up and later selling a multi-million dollar business, as a senior executive at one of the worlds largest market research companies and working with business leaders all over the world as a Tony Robbins Business Coach. Penny proven and practical approach help people to get results quickly.


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