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Signs You Have A Facebook Addiction And Why You Need To Break It

Not getting a lot done? When was the last time you were on Facebook today? Chances are you just put down your phone. Addiction comes in many forms, so it is of no surprise we are now in the generation of social media becoming one of them! Facebook addiction is not a funny matter as it is a real addiction that affects many people.

It isn’t comfortable having an addiction to something that is out of the norm. We have heard of drug and alcohol addiction or even sex addiction in our time but to expand into social media is something new. Facebook addiction is real and can affect you and your productivity

How Facebook Decreases Productivity

people using their phones

We all check our social media sites throughout our day. But when it is obsessive and could jeopardize your job, then a real problem exists. About 60% to 80% of Americans go online throughout their day for no real purpose. If you own a business, it is likely that your employees are spending more time on their social media accounts during the day than on their jobs. This could cost the companies around $35 million per year. If you own a small business, it could be the reason your company isn’t successful and will need to close its doors.

If you are an employer, it is best to manage your employee’s time on their computers regarding social media. Allowing them only access to sites other than their social accounts like Facebook, Twitter and Instagram will keep their focus on their jobs. This can be done through your internet carrier.

Signs You Have a Facebook Addiction

Studies have shown that about 18% of social media users can’t go longer than a few hours without going online. Also, 61% check their Facebook news feed a minimum of once a day. But how can you tell if you or someone you know has a Facebook addiction? Check out some signs to look for.

Your Phone Is Always with You

woman using phone while walking

You have your eyes glued to your phone and scrolling on your news feed. This doesn’t stop when you are with family and friends. They are constantly battling your phone for attention, but you would much rather be with your news feed than to talk to real live people. This is the beginning stage of Facebook addiction.

Facebook Greets You Day and Night

You wake up, and you’re immediately checking out the news feed. Not even a cup of coffee or even a trip to the bathroom can stop you. When night time hits, it is the last thing you look at before you go to sleep. This is not just a problem for you if you’re single, but if you’re married, this can cause problems in your relationship.

Your Only News is Facebook News

businessman using cellphone in the table

There is a lot going on in the world, but all you are focusing on is what is being told on the Facebook news feed. This is not a healthy way to keep abreast on what is going on beyond social media. The news on Facebook can hardly be considered news and adds to the disconnected reality a person with a Facebook addiction already has.

Facebook Is Always On

Whether you have it on your phone or your computer, it isn’t ever logged off—at no time do you shut it down for the day. You are instinctively going to it because it is always on. Rarely are you not active on Facebook.

Draining Your Battery

When you look in the settings of your phone, the battery usage displays that the most used app is Facebook. If your percentage is over half of the battery power, this is a sign you can’t stay away from Facebook.

Your So-Called Friends on Facebook

Some of us only use Facebook to be in touch with family and some friends we know. But there are extreme users that have over 1,000 friends they honestly don’t know. This is obsessive and shows they crave popularity even though it is with people they don’t even know. Check out the number of friends you have. If you have more than half that you don’t know, then this is not your true friends list—it is a fake representation.

Have You Become a Stalker?

finger pointing on facebook icon on mobile screen

Probably never thought of yourself as a stalker before but this is something that happens when you have a Facebook addiction. You use it to find old friends be it girlfriends, boyfriends or ones from your childhood.  It is creepy because you are not trying to friend them to make contact; you are just following them to see what they are up to.  This is very unhealthy because you are not interacting but just observing and it affects your social skills.

Logging in Instinctively

You’re programmed to instinctively launch or log into Facebook the minute you turn on your computer and open your browser. You might not even be aware of how many times you do this throughout your day.

Breaking Up with Facebook

facebook on mobile screen

The first step as with any addiction is admitting you have a problem. This will open the door to find the help you need. The goal is to break away from Facebook and go on with your life. But this must be done gradually in baby steps.

Deactivate on a Gradient

This is one of the most important steps to combating your addiction. Since it is hard with any addict to quit straight off and it can be dangerous, doing this on a gradient is key. This is the first active step towards battling this problem. Get yourself offline for a week in the beginning. Don’t freak out but tell yourself it is only for one week. During this week find other things away from social media to do. This would be a good time to reconnect with your friends and family. They will assist you in this and want to help.

Sift Through Your Liked Pages

Remember all the pages you liked in the hours and hours you scrolled through the news feed. Well, it is now time to go through those and only keep the ones you really like. We like pages so it might bring more friends to our profiles. This is another way of fueling our addiction. Unlike those pages and find out what you truly want to see on your news feed.

If you are unsure how to do this, just go to your liked pages under Facebook.com. You can select them only one at a time to delete them, but that will help you learn more about what you like and not feed your addiction.

Go Through Your Friend List

person looking over a facebook profile

This will be a challenging step. It is hard to let go even with people you don’t know or rarely talk to. It is like pouring your last bit of alcohol out and deciding never to drink again. You are deleting these so-called friends that at one point made you feel on top of the world. Not because you knew them and they spoke to you, but because their name on your friend list made you feel special. It was like you knew them. This was a fake friendship and one you need to not keep around you.

Also, it is best when deleting those friends on Facebook, that you delete ones you haven’t interacted with for over a year. This doesn’t apply to the family as much for they might be farther away in another country or something and can’t be in touch as often. Let go of your past and live in the present when it comes to friends and Facebook.

Using Your Self-Control

person holding phone with social media apps on the screen

You might not think you have a problem yet and would like to try to not take drastic measures. Should this be the case, there is always demonstrating self-discipline. If you can do so, then limit your Facebook time to a maximum of twice a day for 20 minutes each time.


You can take steps to get your Facebook addiction under control. It is something you can manage if you try. Take time to gradually cut yourself off so you can see for yourself how much production you can get done when not constantly online. Facebook addiction is like any other addiction and can be helped if the person sees they need it.

Being productive lends to our sense of purpose in life. Doing our jobs and taking care of our families are important and should never be replaced with social media. We need to be there for not only our families but for ourselves and help each other. You can only get that help in real life, not on Facebook.

As with any addiction, deciding to live a healthier life and taking the steps to achieve that goal can be difficult and even uncomfortable. However, you can take comfort in the fact that nobody looks back on such a decision with regret.

8 Productive Things To Do When Bored

productive things to do when bored

Did you know that boredom can affect your overall happiness and well-being? It can. The Cambridge Dictionary defines being bored as “feeling tired and unhappy because something is not interesting or because you have nothing to do.” That means that boredom, if left unaddressed, can lead to other undesirable outcomes in our lives – and who wants that? The good news is that there are productive things to do when bored that can help you counteract those negative outcomes while also helping you become more productive in the process.

Don’t Be a Victim of Boredom

To help you live out a happy and productive life, we’ve provided a list of productive things to do when bored. The reality is that, from time to time, we all get bored. And instead of getting caught off-guard, we want you to have ways to be prepared.

Productive Things to Do When Bored at Home

1. Relax

Life can feel pretty overwhelming at times. Trying to balance work, family, and everything in between can leave us feeling stressed, fatigued, and burnt out. Embrace that rest is an important part of our well-being physically, mentally, and emotionally. Learn to appreciate that you don’t have anything pressing to take care of or to worry about. Use it as permission to treat yourself to a massage or a much-needed nap.

woman sitting and looking outside

Though this may not appear to be one of the productive things to do when bored, findings show a link between the priority of quality sleep and some of the most productive and successful CEO’s. Besides, your body and mind will thank you for it.

2. Reflect

person sitting by the lake

There may be times where you feel like you lack meaning and purpose in your life. Take a step back to reflect and gain some perspective. It may be helpful to reflect upon some of the bigger questions about life and work. “What do I feel called to accomplish in my life?” “Am I pursuing what I’m passionate about?” “What big changes do I need to think about making in my life?”

Without a sense of meaning and purpose, it won’t matter how much activity your life is filled with. You’ll likely remain prone to boredom and unhappiness.

3. Read a Novel

There are few things that can stir one’s imagination like reading a good novel. Whether it’s as an escape from the “every day” or an effort to better empathize with others, the benefits of reading a good story are plentiful. One of our favorite books is To Kill a Mockingbird, among others.

woman reading a book beside a window

If you’re not wanting to visit your local bookstore or library, you can even purchase an e-book instantly from the comforts of your own home.

4. Learn Something New

Believe it or not, there was once a time when YouTube, and even the internet, didn’t exist. Today, there’s a tutorial for nearly anything you can think of, from learning how to prepare a turkey to fixing a broken faucet. Why not take this time to learn something new that will aid your leisure, improve your home life, or help you excel at work?

5. Plan Your Next Vacation

two person using map and laptop on wooden surface

We all need something to look forward to from time to time. Vacations are a great way to break up the year. Figure out the next spot you or your family would like to visit and start making plans accordingly. We find that when you’re not proactive about them, they don’t happen nearly as often as you’d like them to. Vacations can also serve as a way to reward yourself after each season of work. This is definitely among one of our favorite productive things to do when bored!

6. De-clutter

More than likely, you have unnecessary items and boxes in your home that make cleanup and organization more difficult than they need to be. Take it from The Minimalists who define minimalism as “a tool to rid yourself of life’s excess in favor of focusing on what’s important—so you can find happiness, fulfillment, and freedom.”

Create a system that helps you figure out what in your home can be sold, donated, or simply gotten rid of.

7. Journal Your Thoughts

Journalling can serve as an effective way to process and organize our thoughts. Many find it therapeutic to write their thoughts out on a journal. Along with your word processor, there are a number of online mediums that allow you to type and privately store your thoughts. As an added bonus, your old journals can serve as a way to pass something of value onto future generations.

8. Call an Old Friend

Few of us would deny that people and relationships are two of the most important things in all of life. And yet, we also realize just how easy it can be to neglect them. Rather than simply scrolling through your social media feed, give an old friend a call who you haven’t connected with in a while. You won’t regret the time you put into doing that.

9. Exercise

The benefits of exercise are multi-faceted. Far beyond one’s physical well-being, exercise also affects one’s mental and emotional well-being. An article by Harvard Health Publishing states that “Exercise helps memory and thinking through both direct and indirect means”.

woman running with the sun up

If you don’t consider yourself a workout buff, simply start by going for an easy walk in the neighborhood.

10. Listen to a Podcast

Podcasts are a great way to grow and learn. A lot of them are pretty entertaining as well. The great thing about podcasts is that they can be listened to while driving, exercising, or doing work around the house. For multi-taskers, podcasts are great!

Productive Things to Do When Bored at Work

1. Clean Out Your E-mail Inbox

2. Organize Your Desk

3. Retool

4. Connect with Coworkers

5. Find a Mentor

6. Personal Growth

7. Volunteer Yourself

8. Utilize Your Resources


How you let your boredom affect you depends on how you respond to it. You can either become a victim of it and its consequence or you can respond with one of the productive things to do when bored that we’ve listed here. Rather than letting boredom get the best of you, use it as a way to live a happier and more productive life.

Increasing Your Productivity Using Brain Dump Method

We’ve all been there. We have all had that brilliant idea in the shower, sitting in traffic, or on the way to the most important meeting of the quarter. Then, we forget. Some of the most successful people keep a notepad, sketch pad, or bullet journal and do daily brain dumps to de-clutter their minds and increase their productivity.

There are a few ways to do a brain dump. Some people find it useful to do when they first wake up. Others perform this process in their car after work or as soon as they get home. For some people, it is the last thing they do before they go to bed. Whatever your process, just do it. It will change your life.

What Is a Brain Dump?

A brain dump is five quiet minutes you spend with yourself and put every task you need to complete on a piece of paper. Maybe you jot things down in different colors based on importance. Maybe you draw a chart. Allow it to be as organized or disorganized as suits you. There will be time to clean it up later. The bottom line is that taking a few minutes daily or weekly will ensure nothing slips through the cracks.

If you have any other thoughts cluttering your mind, write them down. You can’t stop thinking about how your roommate keeps all your utensils in his room. You are worried about your presentation at the office next week. You want to make homemade tortillas for your tacos next week. Get everything out, whether it is a full-fledged thought or a keyword.


We will discuss later step-by-step how to complete a brain dump, but what if you just can’t quiet your inner filter yet? Maybe when the timer starts, you can’t think of anything at all. That is okay. Create your categories first and allow them to jog your memory and inspire you like a trigger. If it is helpful, create a template to guide your future brain dumps. Once you get the creative juices flowing, you may come up with ideas or thoughts that do not fit into a particular category. This is great.


Take the time to figure out what works for you. Keep the results of your dump on your person at all times if possible. Keep it in a bullet journal in your purse or laptop case. Store it on the cloud, so you can access it anywhere you have your phone. See if typing it out works better for you, because you type much faster than you write. Or use the speech-to-text feature on your favorite note-taking app. Another rewarding way to de-clutter your mind is to write your ideas down on sticky notes and stick those notes to different pieces of copy paper for each category. As you complete each task, throw away the note.

How Does It Work

There are many ways to perform a brain dump, and the beauty of it is you can use whatever method is most effective for you. If you are the first to rise in your household and have a few minutes of peace and quiet, use those quiet, early morning hours to your advantage. If you need to accomplish what you can at work today before you know how to allocate your time tomorrow, try to perform a brain dump while you are still at work if you have to come home to loud kids.

Or, unwind with one when you come home from work. If you are a night owl, perform one right before you go to bed so you can calm and empty your mind right before bed. It does not matter what time you do it. Here are the steps.

1. Write It Out

2. Review and Organize It

3. Action Time

4. Take a Break

How to Increase Your Productivity Using the Brain Dump Method

The brain dump method improves your productivity by allowing you to see everything that needs to get done today, this weekend, or next week. When you write everything down, you are more likely to remember it; and if you forget, it is in your brainstorming journal to refer to. Otherwise, you can use notes, digital calendar reminders, or a significant other to remind you to complete your tasks.

1. Prioritization

Brain dumps are particularly useful for increasing your productivity because you can prioritize your resources. Look at everything you wrote down and write it down again in a more permanent place in order of importance. Start with the three things you need to accomplish today. Maybe you need to pay your mortgage, pick your kids up from soccer, and buy transmission fluid. Call this list something descriptive like “Top Priority”, “Must Do,” or “911.”

Continue organizing your brainstorming session in this manner until you get to the point that you can’t accomplish everything by yourself. By now, you probably have a list of things you want to get done today on top of your necessities, things to get done this week, things to get done next week, and things to get done later this month. Once you reach your point of overcapacity, delegate or eliminate the tasks you cannot complete by yourself.

2. Motivation

Brain dumps are great motivational tools. Our brains cannot tell the difference between a dream and reality, so if you write down you will row 10 kilometers by 9 o’clock tonight, that is much more likely to happen. Plus, if there is room in your journal, you can add stickers next to your task list as each objective is met. This is a great way to visually track your progress and may make you want to complete more objectives more quickly.

3. Relaxation

Anxiety can be crippling. You don’t want to write your letter of resignation to your supervisor or boss, so you browse social media all night instead of doing the dishes and laundry and taking the recycling bin to the road. Your mood is also improved once you see all the progress you made.

Did you successfully cut your grocery bill by $45? Great! Did you finish your budget variance analysis for your CFO at work? Fantastic! Did you make pancakes from scratch for your family? Way to go! Taking little steps and crossing small things off your list is like lifting little weights off your chest. This leaves you reinvigorated, refreshed and ready to tackle those large projects with a renewed vigor.


Brain dumps are a great tool for everyone and ideal for de-cluttering your mind. You may schedule one daily or weekly, or do one when the moment strikes you. Do it before your cup of morning coffee, on your lunch break at work, or right before bed. Get all your ideas out of your head. You can use colored pens and sticky notes. You can use dry erase markers and a white board. You can even make a voice recording or use a speech-to-text app.

Whatever you do, get every idea out of your head so you can visualize it, organize it, prioritize it, and let your worries go. Accomplish what needs to get done today and delegate what you need help with. This tool will help you relax and keep you motivated to work even harder while showing you where you need help.

Innovation: 3 Tips on Strategic Innovative Thinking


Innovation requires time and space, something that people find is missing in their schedules. In fact, most people are too busy putting out fires and cleaning up mistakes from shortcuts they took.  Our impulse tells us to take the shortcut but experience tells us planning and innovation is the best use of our time when we want to be more efficient and effective.

This is the cycle, we tell ourselves we don’t have the time to do the proactive thinking which is the work that makes us more efficient and effective because we are too busy trying (that is the operative word) to work harder at being efficient and effective. That is not smart.

It is, however, our natural instinct because it is seeking the instant gratification, the quick result. Our culture has been shifting to focus more on now than on what we can create tomorrow.

Of course, we can’t be 100% focused on the future at the sacrifice for today. But like anything, we need to have balance to create short and long-term success. We need to fulfill today’s needs and all the while step into tomorrows thinking to get access to open up new markets, update delivery methods and develop new products and services to be relevant and competitive in the future.

TIP: To be innovative, shift your thinking from today to tomorrow.

If we look at some extreme examples, like Blockbuster, Kodak, or Borders, we see companies that ignored future needs, future processes and future thinking and paid the price with the breakdown of a successful, thriving organization. Big or small innovation and thinking outside of the box, the box you currently work in is essential for business survival let alone success.

If you aren’t thinking about the needs of your customer in the future and how to change delivery, break down purchasing barriers and change consumption methods you may just be missing the boat for the future success of your business.

Did you know that in 2000 the founder of Netflix flew out to see the CEO at Blockbuster to pitch that Netflix could be the online brand for blockbuster and Blockbuster laughed in their face? Look who is laughing now! Blockbuster went bankrupt in 2010.

The story is a little more complicated but the end result is clear. If you are running your business focusing on what is urgent and dedicating no time to what is important for the future, you will be missing opportunity and may well be working your way out of a business no matter how big or small your business is.

Tip: Dedicate time to strategic innovative thinking.


Just because we have the time dedicated doesn’t make it easy. I have a number of CEOs I work with from mid-sized companies who are concerned with their next levels of management. They tell me that they feel this group is not strategic enough, they aren’t brining new ideas to the table.

One of the challenges we face is we are so used to thinking tactically and form today’s perspective that we don’t know how to think more strategically. We don’t have the skills and the CEOs managing them don’t know how to provide the structures they need to build those skills. Give people frameworks and structures that guide their thinking. Run workshops to ideate and then you will help them shift from the tactical mindset and the questions and priorities that come from that energy to the questions and priorities that come from strategically starting with tomorrow.

Workshops when properly facilitated give you both the dedicated time you need and provide the structures to get the team thinking differently and out of their day to day operational mode.

Great ideas and innovation don’t have to come from within, some of the best ideas come from the customers themselves.

I was working in a market research company and newly took over the retail division that was no longer competitive on the market and without some sort of innovation was not going to make it long term. Updating the same method was not going to be profitable and further drain the company of resources. We needed a miracle.

One of the first questions I asked was “When was the last time we asked our customers what challenges they were having in their business and what was important to them today and in the foreseeable future.”  Everyone said – we know what our customers want. I asked the question again.. “WHEN was the last time we asked our customers what challenges they were having in their business and what was important to them today and in the foreseeable future. 


So let’s do it. Through a series of workshops with customers and prospects, we found out that they did want the level of detail we provided but their current challenge was top-level data and speed. Now we had something that could be a competitive advantage.

We didn’t have the technology to make this happen but that doesn’t matter-if there is a will and a true need we would find a way. We evaluated several platforms and found the best technology. With much difficulty we obtained buy-in from the CEO, IT department and the rest of the organization. And a year and a half later, we rolled it out and locked in the largest retailers in our market for 3-year contracts. BOOM!

Our innovation came from being objective, listening to the consumers and what they need and finding a way to fill that need.

It took a lot of investment of time, money and other resources but that is how a business grows in the market place – investment in their people and in the future.

We were in a precarious position so we HAD to do something.  The reason why the Blockbusters and other companies fall so hard is that they are profitable and don’t want to rock the boat. But in reality, they act more like an ostrich and stick their head in the sand ignoring more agile and competitive companies who will adapt to meet the needs of the marketplace.

Tip: Leaders need to be more market and customer centric rather than company centric.

This shift in perspective will open up a different opportunity. It will create a focus on value as opposed to cost optimization. I want to re-iterate that a different perspective will open us up to ask different questions, set different priorities and will create different results.

These tips seem rather obvious, but like Jim Rohn says “They are simple to do and simple not to do.” When we are caught up in the stresses of the moment it is hard to make the time, dedicate the energy and shift your thinking to invest for the future. It requires a clear purpose, commitment, dedication, planning and follow-through to create innovation in your company.

The shift in our thinking doesn’t come through the innovation, it comes before the innovation.

The Importance of a Waste of Time / The Downside of Productivity

Waste of Time

The Importance of a Waste of Time - The Downside of Productivity

Image: CC by 0, via Pexels

In today’s busy world, we often feel like every single second unaccounted for is a waste of time.

We constantly drive ourselves, our employees, and even our families toward productivity.

Even young kids are expected to be busy, either with homework, chores, or any number of planned activities.

But, is this way the right? Are we ABSOLUTELY heading in the right direction with constant time management and productivity optimization?

…is that a gnawing pit of self-doubt in your gut…

What if I were to tell you that those moments wasted are not only important but truly essential to real productivity?

Things may not be as clear-cut as you think.

When it comes to the importance of wasting time, the downside of productivity actually can’t be overstated.

If it seems to you that every effort you make to stop wasting time and really increase your productivity, backfires, seeming only to create more stress, you are not alone.

So, we are going to look at the downside of a concept most people think of as a positive: productivity. And we’re also going to explore a concept most people think of as negative: wasting time.

It’s not rocket science, but it may take some effort to learn to let go of your addiction to productivity. You will find, after learning how and why to waste time, you likely achieve more than before. In more ways than you are expecting.

Let the waste of time begin!

How Can A Waste of Time Help Me??

Inbox Zero: Ground Zero for an Epiphany

Hyperproductivity and overly structured days spent on monotonous, seemingly regenerating, lists of tasks are bad for human beings. But, in this digital age, it seems that those tasks are as unavoidable as they are self-regenerating.

Picture your own email box. You’ll get it.

It seems that every single thing we do to increase our productivity backfires:

  • Open email, answer all the important ones
  • Close email, get to work on urgent daily…
  • Open email, reply came in
  • Close, no… wait, another reply
  • Close email, get back to… no, wait, urgent email
  • Answer urgent email, get to working on the… no, wait, the phone rang and now you have 26 replies, 2 reply-alls, and 4 “notes” which all require your attention right now.
  • Realize lunch was an hour ago, smash your sandwich into your face while “multi-tasking” at your desk, and …er, wait – another email…

It’s not just self-replenishing. It seems the more time you spend chasing productivity, the less productive you become.

You are productive, your employer is happy with you. But, it isn’t enough because there is always more to do. However, at least every moment is accounted for, so, at least you aren’t lollygagging about, wasting time.

This concept gave birth to a program named Inbox Zero, by Merlin Mann. That story is also a perfect foil for this reminder that we need to stop, smell the roses, and allow time to waste — or we are hurting our own ability to produce. We’ll get to that in a minute.

Why Is Psychology Important for Understanding Why We Need to “Waste Time”

According to psychologists, it is important to simply “watch the clouds roll by” occasionally.

You just need to know how to do this in ways that are beneficial. If you wanted to know why psychology is important, this is one of the many reasons.

According to our current work climate, being busy and productive is nearly tantamount to being a good person. We confuse activity with morality, and this is something that is already well known through the works of the German sociologist Max Weber. He insists that it’s a mistake to equate non-productive behavior, or resting, with laziness.

By doing this, we exhaust even the youngest among us with overly-planned days and a relentless drive towards productivity.

In addition, F. Diane Barth LCSW wrote in Psychology Today that wasting time — even experiencing a bit of boredom — is good for you.

She writes about a friend who’s so busy with the job and kids she has little time for herself, her husband, or her friends. Referring to the works of Max Weber, she notes how we confuse being busy with being good.

Elise, like many of us today, suffers from what the German sociologist and economist Max Weber describes as a confusion of activity with morality. With the coming of the industrial revolution, Weber says, we began to equate being productive with being good. Today we have almost come to believe that the busier we are, the better we are.

But Elise’s constant productivity is taking its toll.

“Elise is married to a wonderful man, but there are signs that their relationship is suffering,” Barth explains. Also, her oldest daughter “is clearly rebelling against Elise’s emphasis on productivity.”

She will no longer go to her normal extra-curricular activities and has become a drinker and eater. Meanwhile, the other child is an “excellent student” who keeps as busy as “her mother could possibly wish.”

But, she also has anorexia and will need to be hospitalized.

Wasting Time Works

As Copyblogger notes, “[i]n 1962, Time magazine called David Ogilvy “the most sought-after wizard in today’s advertising industry.”

This “wizard,” whose name would long outlive himself, took a rather progressive view of creativity and what we would call productive. You see, he felt the most creative person on earth is useless if they can’t sell their product. And if you don’t allow your brain to work at full capacity, by literally “wasting time” and allowing that creative process to happen.

Stuff your conscious mind with information, then unhook your rational thought process. You can help this process by going for a long walk, or taking a hot bath, or drinking half a pint of claret.

Suddenly, if the telephone line from your unconscious is open, a big idea wells up within you.

Merlin Mann, on the other hand, has a very different approach to the productivity conundrum: Inbox Zero.

Image CC by 0, via Pixhere

Inbox Zero, Merlin Mann, and Hyper-Productivity in the Modern Age

Merlin Mann rocketed to the forefront of digital productivity early on when he presented Inbox Zero to Google employees.

The idea was simple.

And, it was productive.

It was time management.


Email had become, and still is in many cases, a time suck and task dispenser of overwhelming proportions. All day long, immediate and urgent, or silly and inconsequential, emails roll in.

Some have a task required, some a response, but all of them take time. Time and constant attention, making it appear that you spent your whole day chasing the bottom of a never-ending chasm, er, email inbox.

As Oliver Burkeman reported in The Guardian, when presenting Inbox Zero, Merlin Mann explained that it was a method of handling email. And, it was truly simple. The idea was that, often, people’s inbox was stressing them out to the point that they were being less productive.

The idea was basically that every time you enter your email box, you systematically handle each email until your email box is empty, (Inbox, Zero).

Entering your email meant staying until you had answered, listed, prioritized, and completed every task.

Then, you get out, and get on with “life.”

The Book That Never Got Written

It was a productivity tool. It was well received and spawned many blog posts. But, after Merlin Mann was contracted to write a book about his Inbox Zero insight, the book didn’t happen. Not one year later. Not two years later.

After those two years, Mann would write a (now deleted) blog posting explaining that, for all his obsession with spending his time well, he had missed the important things in his life. Including moments he would never retrieve with his daughter.

Productivity is not worth sacrificing your life for, and it would appear that this one-time productivity whiz learned that the hard way. In fact dogged determination to increase productivity, and ignore the personal costs may be harming you in more ways than you know.

The Importance of Psychology in Wasting Time

Quartz’ Olivia Goldhill told Mann’s story in an article on Quartz titled “The Psychological Importance of Wasting Time.

She introduced the article on Twitter with the cheeky, “I’ve wasted a fair bit of time recently, and that’s ok.”

According to Olivia Goldhill, “[t]he problem comes when we spend so long frantically chasing productivity, we refuse to take real breaks.”

When our health, family, leisure time and self-development all fall away, sacrificed on the altar of productivity.

“We put off sleeping in, or going for a long walk, or reading by the window—and, even if we do manage time away from the grind, it comes with a looming awareness of the things we should be doing, and so the experience is weighed down by guilt.”Olivia Goldhill, Quartz.com

She presented the opinions of a psychologist who focuses on workplace behavior, Michael Guttridge.

He said, “There’s an idea we must always be available, work all the time.” In today’s workplaces, this is all too familiar a feeling.

“It’s hard to break out of that and go to the park,” Guttridge said. However, those downsides of productivity that we have been talking about are fairly obvious here.

While we attempt to maintain focus on being productive, we find ourselves chained to our desk.

Staring at the computer while we are constantly drawn off task anyway. Often we get used to using our breaks to run virtual errands (or get sucked into social media). That habit doesn’t help you, either

Virtual Errands

“Running Virtual Errands” is not “Taking a Break”

Social media, shopping websites, political updates, whatever our poison – “we tell ourselves we’re ourselves we’re “multitasking” while really spending far longer than necessary on the most basic tasks,” says Goldhill.

We live at our desk. No, seriously, we even eat at our desks, which is pretty unsanitary in general, just chasing 20 more minutes of productivity. So, instead of walking away from our workspace, we handle our online errands there, too.

We may get some chores done — paying bills or ordering groceries — but we have drained our reserves instead of refilling them. We have missed an opportunity to take a real break.

There are so many benefits to simply taking a break, but not all time wasted offers a benefit.

Weight of Word

What’s in a Word? The Weight of a “Waste of Time” Synonym

Have you ever heard that the Inuits have 40-50 words for “snow?” The importance of snow in their life is reflected in the sheer volume of words. Likewise, the importance of wasting time is quite clearly indicated in the number of words and slang terms that English-speaking people have for it. Some are clearly negative, such as “lazy,” “trifling,” or “lagging.” Others are more ambiguous, like “dawdling.”

Whether it is a word with negative or positive connotations, there are plenty “waste of time” synonyms. How many? At least 40. And that isn’t counting the 14 easy to find synonyms for wasting time, or the endless terms we have for someone who wastes too much time.


A List of Synonyms for “Wasting Time”

Actually, there is a lot more than the 40 contained in the above sterile thesaurus link. I asked a large group to come up with their favorite terms and synonyms for wasting time. The results were great, often longer than one word, and international, to boot.

chilling shooting the breeze dithering
goofing off fiddle-faddling gathering moss
loitering killing time wool-gathering
lollygagging holding up the wall lint-picking
selective participation holding down the couch vigorous thought experiments
dawdling lagging day-dreaming
lazing around skulking about slacking
going potato malingering banana shenanigans
“Shamming” R&R cold busting
building cloud castles stalling kicking it

Do you know what the only antonym to “waste of time” is?

Time management

Like everything else in life, all of one thing is not good, “all work and no play,” as it were. So, the secret is finding the balance between the two that allows you personal success, but also quality of life. Psychology tells us that human beings must have a balance of activities to be healthy, including downtime.

The Importance of Time

The importance of time with a capital “T” is bearing down on us every day. As Burkeman put it:

“Given that the average lifespan consists of only about 4,000 weeks, a certain amount of anxiety about using them well is presumably inevitable: we’ve been granted the mental capacities to make infinitely ambitious plans, yet almost no time at all to put them into practice.” Oliver Burkeman

With so little time, and such infinite possibility to plan ambitiously, and massive pressure to be productive with that time, it is little wonder that our attempts to force ourselves into “work mode” for far more of our time than is healthy is causing us so much stress and anxiety.

From the moment we wake up, we are obsessed with time, all the way down to seconds. Clocking in late is a sin, moments wasted are, too. We watch the clock like some sort of never-resting orchestra director, arms never dropping the beat. It rules our lifes, it rules our children’s lives, and in the same way the moon pulls the tides, it affects our productivity.

In The Household Economy, Robert Burns wrote:

“We need time. We need time to work, to eat, to sleep, and to accomplish all the daily chores of living. We also need time to know and understand our mates, our children, and our friends.”Robert Burns, The Household Economy

He then went on to say, “ Most of our relationships, in fact, require more time than we have, and it is difficult to avoid the feeling that we could never have enough. Nor is our list of demands on our time complete. We have ignored the time we need to be alone, a necessary but invariably short- changed period.”

That was in 1977. In 1977, every quarter in your pocket equaled out to a little more than a dollar, now, in purchasing power.

Every one dollar, $4.11 cents in purchasing power. The normal work hours were about the same as a 40 hour week then, too.

But now, we work those hours for about a quarter or so the purchasing power.

It’s no wonder we work at home, long hours, or freelance 16 hours a day. Time, to us, is dollars because we need about 4 times as many of those dollars as our parents to have the same lifestyle they had.

Image CC by 0, by Buenosia Carol, via Pexels.

Is the Value of Time Money?

He could not have imagined the integration of our lives with our professions. Smartphones, laptops, tablets, and other devices. We even count our steps with bracelets that have replaced our watches and are stopping some of our early heart attacks.

Then there is the 24 hour, 7-days-a-week availability is often required in a global economy that moves at the speed of WiFi.

Simply adding that lack of separation between our personal and professional lives to the value of our time is a recipe for paradoxical low productivity. We are putting in so much of that time it backfires.

Without proper attention to our lives, we are not getting enough human contact with our loved ones. We aren’t taking enough time off, we aren’t going outside enough. We probably aren’t taking very good care of ourselves either. Our relationships suffer. Our personal growth suffers.

So, no, the value of time isn’t money. Time far outweighs money, it’s the most precious commodity we have. Yet, our economy has forced us to equate the two.

Return to Inbox Zero, For a Moment

Oliver Burkeman wrote an exhaustive article about Merlin Mann and the fall of Inbox Zero.

As part of that, he told us how the “streamlined” productivity tool had influenced the people using it.

Predictably, the dedicated, don’t leave the screen until you have processed every email (as more come in) had an effect. Perhaps less predictably for those who feel that a “strong work ethic” (read: addiction to productivity) is the best thing we bring to the table, that effect was a net negative.

“And yet the truth is that more often than not, techniques designed to enhance one’s personal productivity seem to exacerbate the very anxieties they were meant to allay. The better you get at managing time, the less of it you feel that you have. Even when people did successfully implement Inbox Zero, it didn’t reliably bring calm.” Oliver Burkeman

The kind of calm required for mental health and real productivity.

Despite whittling every tiny splinter of time out of your day for productive tasks, you remain chained to a desk, stressing and doing less in more time.

He went on to explain the “allure of the doctrine of time management,” simply put, control, and one day to have it over everything:

“The allure of the doctrine of time management is that, one day, everything might finally be under control. Yet work in the modern economy is notable for its limitlessness. And if the stream of incoming emails is endless, Inbox Zero can never bring liberation: you’re still Sisyphus, rolling his boulder up that hill for all eternity – you’re just rolling it slightly faster.”Oliver Burkeman

You can’t have control over everything, and you can’t have limitless hours to work.

You can, however, get endless emails, and feel like that Greek legend, Sisyphus:

damned to roll the same boulder up the same hill, every day, over and over, forever.

panic email reading

Importance of Time Yet Again

If you are so successful, why are you still working 70 hours a week?

That question is the title of an article written by Laura Empson for the Harvard Business Review. She discussed the problem from a different perspective.

Through her research, she has heard the same kinds of stories over and over again. The stories of people in white collar jobs who despite knowing better, chronically overwork themselves thinking more time working means more success.

Overworking Harm

Chronic productivity-focused overworking is harmful

This kind of thinking can cripple the quality of your work, according to Empson, and your health.

So, productivity is harmed, yet people in professional jobs continue to measure their worth by time punched on the clock.

And they continue to try to drive themselves for that extra inch, most likely doing much less than they could have done in less time.

We all have to push it, occasionally, to meet a deadline or make a deal. If you find yourself squinting at the setting sun and realizing you hadn’t left your workspace all day a bit too often, chances are you are working harder than you have to with a tired, underperforming brain.

She encourages people to stop and rest. Because, while we may find reward in working hard, working too hard can, in fact, hurt us. And, it can make us make mistakes. Recognizing the signs of being overworked, in yourself and in your office, and making adjustments, is essential.

Working hard can be rewarding and exhilarating. But consider how you are living. Recognize when you are driving yourself and your staff too hard, and learn how to help yourself and your colleagues to step back from the brink.

Still locked into that 4,000 weeks? It seems such a short time for a life, right? Perhaps we should get back to something healthier, like the importance of wasting time. For your health, of course.

Image CC by 0, via Pixhere

The Importance of Wasting Time

Coming back around to Olivia Goldhill’s exhaustive article on wasting time, she had this to say about those intrepid self-lovers who somehow allow themselves the luxury of this novel idea.

It’s not as though we need to work so hard. As Alex Soojung-Kim Pan, author of REST: Why You Get More Done When You Work Less, writes in Nautilus, luminaries including Charles Dickens, Gabriel García Márquez, and Charles Darwin had quite relaxed schedules, working for five hours a day or less. The truth is, work expands to fill the time it’s given and, for most of us, we could spend considerably fewer hours at the office and still get the same amount done.

And there it is.

Do you really think that if you spent another hour at work, you’d get another hour’s worth of work done? Of course, you wouldn’t.

The result is a fractured, exhausted stab at doing what you intended. And, you get what you get: whatever it was you managed it while exhausted.


Skipping breaks at work

So, it’s not anathema to success to work shorter, more productive hours. It is also not in any way bad work ethic to take reasonable breaks during your workday.


But, is it important to fritter time away?

“Wasting time is about recharging your battery and de-cluttering,”.

Taking time to be total, gloriously, proudly unproductive will ultimately make you better at your job.

But it’s also fulfilling in and of itself, and healthy.

Psychology says so. Science says so, also, working too long indoors is causing a boom in vitamin D deficiency related illnesses.

Actually, Psychology Today made it crystal clear, wasting time may be the best thing you do today.

It may allow you to become a better employee, a better partner or spouse, or a better child or parent.

It can help you remember that you need to use that time not only to work, but to stare at the clouds and find shapes.

It takes both to be healthy. So, yes, it is important. Stop skipping breaks. Set a timer. Go.

The Physical Benefits of Sitting in the Sun

Many of us are pushing ourselves so hard, we don’t get any time in the sun. Being in the sun stimulates vitamin D production, which we need to stay healthy.  Vitamin D is essential to your health, and a risk factor for being low on vitamin D is staying indoors.

Chances are, you are not overworking yourself in the park.

Much of America is vitamin D deficient, as in 75 percent. And it isn’t just Adults. It’s our kids. Those kids we are raising to know the value of every dollar, er, minute. According to Scientific American:

“Three-quarters of U.S. teens and adults are deficient in vitamin D, the so-called “sunshine vitamin” whose deficits are increasingly blamed for everything from cancer and heart disease to diabetes, according to new research.”Scientific American

‘Waste’ your valuable time sitting in the sun letting your mind rest for a few minutes a day is a great place to start. Now you know you are taking an active role in preventing the damage caused by your cave-dwelling lifestyle.

Some people have increased risks associated with being in the sun. If you are one of them, make sure you talk to your doctor about how much sun is good for you, first.

How Much Time in the Sun do You Need for Vitamin D Health?

According to the U.S. National Library of Medicine, the time we need to spend in the sun varies. The biggest factor in the time you should spend outside is your skin pigmentation.

If you are very light skinned — “[p]ale skin, freckles, burns very easily, hardly tans” — you should spend between five and ten minutes in the sun a day.

If you have light skin “that tans a little,” you should spend about ten to 20 minutes in the sun.

For those whose skin is better described as getting an occasional sunburning, but tanning well, between 15 and 25 minutes in the sun.

If you have naturally dark skin, and very rarely sunburn, they recommend 20 to 30 minutes a day in the sun.

Day Dreaming is Worth the Effort

No one can be their best without slowing down, without allowing their brain to wander.

In fact, if we fail to dream, the Ulitmate Championship of meandering thoughts, it can erode our ability to remember. When people fail to enter REM sleep, the phase in which dreaming occurs, they fail to remember what they were taught before they fell asleep. This isn’t to say that dreaming and wasting time are the same, just to reinforce that your mind requires downtime.

Yet, despite this absolutely understood need for humans to engage in banana shenanigans, we still try to fill as many hours on that clock as possible with work. Believing, somehow, those 12 hours of fractured, distracted, multi-tasking, controlled chaos nets you more productivity at the end of the day than 8 focused hours. All because our time is so short, and so precious.

But by doing so, we strip our time of meaning and true personal growth, all for a few more dollars. 4,000 weeks isn’t long enough to live two lifetimes; so you need to make sure there is time for you to live your life during this one.

Image: CC0 Public Domain Skitter Photo via PxHere

How to Waste Time, And How Not To

If you search for “how to waste time” you will find, inevitably, article after article that offer you apps, websites and internet games.

But, when you laze about, wasting precious time, you need to do it in ways that are as beneficial to you as possible. That means not at your desk, not staring down that screen, and putting down your device. Ok, maybe not putting down your device, after all, you are going to want pictures, music, or to find the perfect park. But, before we cover what you should do to waste time, let’s talk about what you shouldn’t be doing.

There are 8 things that successful people never waste time doing, according to Success.com, you may be surprised by them.

Productive, successful people don’t do the following:

1. Get sucked into social media 5. Hang out with negative people.
2. Go through the day without a plan. 6. Dwell on past mistakes.
3. Do emotionally draining activities. 7. Focus on what other people are doing.
4. Worry about things they can’t control. 8. Put themselves last in priority.

Avoiding social media time-sucking:

To avoid social media on my breaks, consider deleting the facebook app from your phone.

Drastic, but not exactly scorched earth.

You can still log onto Facebook regularly through your phone’s browser, during the time you give it.

No more constant pings to drag your attention to your device and the latest political post you wished you hadn’t seen.

Turn off the notifications on your social media apps. You are going to check them, and likely a couple times a day. But, without them calling you in every few minutes, you’ll have way more time to kill time.

The Value of Wasted Time

Taking the time and achieving the state of being completely, gloriously, and unashamedly unproductive makes you not only better at your job, but better at life. And honestly, anything that takes the sting off of adulting is quite worth the time. Especially when it is making you a better person, too.

“Wasting time is about recharging your battery and de-cluttering,” said Michael Guttridge. Lallygagging is about bringing that balance to yourself. Letting your brain rest so it is functioning at full speed all day while you work. A short session of holding a bench down so you can come back refreshed is an investment. Daisy sniffing is about taking time to arrange things in a way that makes you feel better

Daydreaming and park-walking are about leaving your workspace — yes, even for an entire hour for lunch. It’s worth it. When you get back, you’ll do more with a fresh brain, recharged and able to function. And, it’s worth it.

So, How To Waste Time?

First and foremost, get outside and take breaks away from your desk.

And, if you have children in your life, teach them to take real breaks, too.

Make time to go take a walk, sit at the park, or actually use that patio you haven’t really had much time for.

Take a walk away from your workspace.

Walk to somewhere safe, (preferably in the sun)  and sit quietly for a few minutes. Use the time to play a guided mindfulness session on headphones, if you are in a secure location.


What is Mindfulness?

Mindfulness is a form of deep breathing mental exercise.

Meditation, by any other name.

It has nothing to do with any form of religion.

It is more about focus, and learning to calm racing thoughts.

And, it works. According to “Effects of Mindfulness on Psychological Health: A Review of Empirical Studies”:

“Mindfulness brings about various positive psychological effects, including increased subjective well-being, reduced psychological symptoms and emotional reactivity, and improved behavioral regulation.”Effects of Mindfulness on Psychological Health

If you are counting the time you are driving in your car as time in the sun, don’t. As US News & World Report reminds us, that glass blocks UV rays. So do most modern windows.

Yes, you feel the warmth of the sun through them, but without the UV.

Any time spent doing something you love is time spent on yourself, so, time well spent.

All of us need to recharge.

Give yourself permission to bask in a moment here and there. Get away from your desk.

Some ways to effectively waste time, during the workday and beyond:

  • Plan a card game with your friends, remember them?
  • Go to the school and see those kids you like singing their hearts out
  • Give yourself permission to eat a healthy meal, and eat it leisurely.
  • While you’re at it, outlaw eating at your desk, but still actually eat. And, at regular intervals.
  • Meditate, or practice mindfulness, regularly.
  • Stare out the window at nothing for 10 minutes.
  • Take a walk, to work, or somewhere to eat your lunch.
  • Listen to music.
  • Enjoy a long bath with Epson Salts or a bath bomb.
  • Visit a day spa, budget permitting, or get a relaxing massage
  • Do some art, especially if you loved it and stopped

Image: CC 0 Public Domain Negative Space via Good Free Photos

In Conclusion:

We all know that there is a finite number of minutes in our life.

But, we are forgetting that when we push ourselves past a healthy level of productivity seeking, we become our own worst enemies.

Overworking yourself makes you sick. Being inside from sun up to sun down can make you very sick.

Avoiding regular breaks, and working unreasonable hours, your brain tires. When fatigued, you make mistakes and it harms your productivity. It also puts you at risk of mental exhaustion. So, despite your best intention, your choice not to “waste time” on the self-care of a real break at work — to increase productivity — is actually damaging it.

Employers who value you know that breaks are worth it.

Take real breaks at work, it pays off in all sorts of ways.

Walk away at the end of the day, and stay away from it as much as you can.

Set at least one day off for self-care, yes, even if you are freelancing. Try to seek out employers and clients who not only understand this, they make it possible.

This kind of company is good at protecting its resources and understands you are one of them.

When wasting time, seek out opportunities and people that make you smile, things that give you joy.

Because, while you may think you are just doing your favorite thing, you just may find some of that peace that people sought at the bottom of Inbox Zero.

10 Tips To Make Outsourcing a Success

There are enough success stories out there of how outsourcing freed up time, saved costs, and brought highly experienced workers into the business to complete specific tasks. You don’t need more proof; just decide.

The most important time management tips from great leaders such as Warren Buffet, Tony Robbins and Tim Ferris revolve around delegation and outsourcing wherever and whenever possible. Outsourcing is the next step to grow your business more effectively.
Where do you start and what must you know to start outsourcing?

The word Top 10 written in vintage letterpress type

Here are 10 things to focus on to make outsourcing a success:

1. Know the Task You Want Outsourced

Outsourcing, like any other business aspect, requires a goal, a plan, and execution. Start with what you need to outsource. An easy and practical way to do this is to make a list. If you already have a list of all the tasks that must be done but you don’t have the time, expertise, or people to do it, then start with that list.

You already know what you are good at and what your functions are in the business. Look at the list and remove all the tasks that you should be doing yourself. If you have people that work for you, then delegate tasks to them that are relevant to their skills. You may have the right people, but the work-load is too much, and these people need to be focused on certain things. These overflow tasks are the first things you can outsource to make things more efficient. Another kind of task perfect for outsourcing is sporadic or seasonal tasks. Lastly, there are tasks that you can do but just don’t want to do. Often these kinds of tasks can be outsourced, too.

2. Identify Your Perfect Freelancer

Identifying the perfect freelancer for the task is as important as qualifying people who work for you in-house. Create a profile of what you want in the freelancer. Write down the skills required and at the desired level of expertise.

  • Language Ability. What language is required? As an e-commerce business or international company, you may need freelancers that speak different languages.
  • Write and Speak. What level of writing and speaking skills in English is needed? If you are outsourcing customer service, then the accent and fluency level are very important. A writer must be excellent in writing English, but speaking and accents are important for voice roles.
  • Software Skills. Be clear on what software and other tools they will need to be proficient with to be successful in supporting your work. You want someone who can be effective from the beginning.
  • Previous experience. What previous experience will set you up for success in picking the best fit. Do they need to understand your industry or target market. How much experience is required based on the difficulty of work you are assigning.
  • Hours per Week. Before you interview the freelancer, have at least an idea of how long a task will take. Decide how many hours per week you need the freelancer for. It’s better to overestimate rather than underestimate how much time is required for a task.
  • Time Zones. Outsourcing isn’t restricted to local candidates. You can outsource internationally. Keep in mind the different time zones especially if you need to communicate with the freelancer within your business hours. The benefit of time zones is you can run your business 24 hours per day.
  • Your Budget. How much do you want to spend? How much is it worth to you to free up your time and to outsource tasks? Research rate ranges. Remember, you get what you pay for. Decide if quantity or quality is more important to you.

hiring or outsourcing concept handwritten on whiteboard

3. Find the Best Outsourcing Platform

What to save more time? Another time management tip is to leave the hiring to someone else. An important time management strategy stem from the basis of you do what you do best and let others do what they do best. Interviewing is a skill and a time-consuming process when done right. Besides, where do you find the perfect freelancer who you can trust? Like with any other worker, you want to build a relationship of trust. Due to the short duration of some projects, there’s not always the opportunity to build that kind of trust with freelancers. By the time you get to know each other, the project is completed.

Outsourcing through freelancer platforms solves this problem. They qualify and screen freelancers beforehand – so you don’t have to. You, as the client, build the relationship with the freelance marketplace.

Three benefits that distinguish outsourcing marketplaces from each other are:

  • Specialization or specific region served. Some marketplaces specialize in specific industries, skillsets or service areas; for example, e-commerce, customer service, and state-specific legal writing. Countries have their own local outsourcing networks and project boards. Other networks are international.
  • Screening method. The intensity of the screening methods for freelancer access differs as well. At some freelance marketplaces, the applicants go through an intense screening process. Others are more casual and instead have voluntary tests that freelancers can complete to show their competence.
  • Replacing freelancers. Life happens and sometimes the freelancer needs to leave before completing the project. There are a few marketplaces who will immediately introduce you to replacements. The majority freelance platforms leave it up to you to find a replacement, however. Some may have protections in place to avoid any payment issues, while others will not provide much assistance.

4. Ask Key Interview Questions

Come to the interview prepared. List beforehand the questions you need to ask the freelancer during the interview. If relevant, ask for a portfolio of work done before.

Questions to consider are about their skills, work experience, what they struggled with, and where they performed well.
Find out when they are available. Can they work in your preferred time zone? Are they amenable to working certain days and hours? Will they be available to complete your project within a specific deadline?

Sometimes it’s more appropriate to hire the freelancer for a paid trial and decide then if the freelancer is qualified to take on the entire project.

5. Set Clear Communication Expectations

The freelancer should adapt to how you prefer to communicate. Make this clear during the interview. This way you will know in advance if the freelancer can’t comply.

  • What is your preferred communication method? Do you prefer to communicate via Skype, email or phone?
  • Is it important to communicate within your business hours? Is this possible for the freelancer if he or she is in a different time zone
  • How often do you want the freelancer to report to you? Daily? Or only when tasks are completed?
  • What kind of feedback do you require?

Applicant for a job opportunity or businessman with many financial assets assembling a word PORTFOLIO with white cards with letters on them on textured rustic wooden plank.

6. Go Over the Portfolios

The quickest way to discern if this is the freelancer you want is to look at a portfolio or ask for work samples. Previous work will immediately show you how a freelancer works and if it is in the style you are looking for.

Live links indicate more current work and actual work the freelancer did. During the interview ask the freelancer about the scope of the projects done for other clients. Freelancers may not always be able to share this information. Sometimes, what they share may not really be their work. It’s more important to focus on how they describe work done rather than physical proof that may have come from anywhere or anyone.

7. Define Ownership of Work

It’s generally assumed that when you pay for the work, the ownership transfers to you. However, it is a good practice to make that clear before the freelancer starts working on the project.
The general term used is “work made for hire.” Legally, there may be some finer points with a certain type of project. Therefore, if the project is of a sensitive nature, it’s better to get a written agreement done up, and consult an attorney if necessary.
When ownership transfers to you, freelancers need your permission to use the work as a sample in their portfolio. Especially if you want to see portfolios, consider granting this request.

8. Clarify Follow-Up Support

There are certain projects that tend to need follow-up support. Projects of a technical nature, for example. Agree on upfront with the freelancer what kind of support you want to be included in the contract. Preferably, have this in writing to avoid any future misunderstandings.
For instance, freelance projects or tasks that are of a writing or design nature sometimes need editing. Clarify the number of edits included in the rate or hours specified.

milestone -  Red text on typography background - 3D rendered royalty free stock image. This image can be used for an online website banner ad or a print postcard.

9. Make Use of Project Milestones

Milestones benefit you and the freelancer. They allow you to have specific checkpoints to:

  • Review the status of the project,
  • Pay for work completed thus far,
  • Solve unforeseen issues and create a new plan, and
  • Keep to deadlines.

Depending on the kind of project, some freelancers require an upfront payment, usually between 20-50%. With milestones in place, you have better control over tasks completed and payment schedules. Another payment milestone can be set for halfway through the project and then a final payment when it is completed to your satisfaction within the agreed upon terms.

10. Take the Step

Freelance marketplaces combined with the internet have changed the way we work. Outsourcing is the norm of the day. Outsourcing is an industry that continues to grow. The manufacturing industry outsourced about 43% in 2017. One survey reported that 65% of companies who outsource will continue to outsource and outsource even more of their business operations moving forward.

No longer is it necessary to have in-house workers for every possible need your company may have. Moreover, the skill level of freelancers is often higher than full-time workers. Freelancers have a greater opportunity to specialize and to hone their skills in a specific arena. This isn’t always possible with regular workers. Join the outsourcing trend.

Take that step today, with confidence. These 10 things above will help you make your outsourcing a success. Start small. Make your list of tasks to outsource. Find your freelance marketplace and outsource one task. Soon you’ll be outsourcing projects more than you’d ever thought you would.

Connor Gillivan is the author of Free Up Your Business: 50 Secrets to Bootstrap Million Dollar Companies, a serial entrepreneur, and the CMO and co-founder of FreeeUp.com. When he’s not bringing together hundreds of freelancers and business owners, he’s mentoring entrepreneurs through his site, ConnorGillivan.com. He currently lives in Denver, Colorado.


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