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One Great Productivity App And Other Tips For Editing Text

I am more a visionary looking at the big picture than the minute details. I am better at seeing the errors in other people’s writing, concepts, strategies than my own- but who isn’t right?

The important thing is I know my strengths and weaknesses. Now it is time to start acting on them.

From a young age, I was showed that spelling and grammar were not my strong suite. At the age of 12, I went away my first year to sleep away camp and would write Wooden Blocks with the text: Grammarhome frequently.

I don’t recall writing to my brother but he must have been so excited to hear from me that he read my letters and wrote me back. As he was an enthusiastic student and budding writer his letters to me were more creative than I had imagined.

When I received his letter I was excited to get mail. It makes you feel important when mail arrives for you. My excitement faded when disappointment set in. The letter was not a letter written to me, but the letter I sent home. It was hardly recognizable behind the red pen marks correcting my grammar and spelling. There was so much red it was hard to see the original letter. I was not impressed and did not correct it. I think that may have discouraged me from writing home as much.

Funny, I later found out he corrected the grammar of the graffiti in the college bathrooms. At least they wrote something back for him to read.

When I went off to college, my same brother bought me a spell checker electronic unit. At the time we didn’t have a spell checker on the computers so it was like a digital dictionary providing you with the proper spelling. I guess I should be thrilled that my brother, yet again, was trying to help me be better. I guess I was not yet into self-development as this “favor” also went unappreciated and unused.

A few months ago, my brother sent me another reminder. Now I am old enough to appreciate the value of this gift. Every time he reads my book, a blog of mine, my website or a brochure he finds a mistake. I know this is something that can reflect poorly on me, and it is my nature to focus on the content and not these details. It continues to be a challenge for me to this day. To many people seeing my content for the first time, these details matter. I have had people say they couldn’t focus on my presentation any further because there was a spelling error.

I finally realize I need to take better care.

So what he sent me this time was a productivity app and plugin for my browser called Grammarly. I love it. I get to see all the red marks that work doesn’t seem to pick up and can make those changes before it gets published. Install this productivity app because it is important to pay attention to thee details and we need productivity apps to support us and provide the structure to do what we know.

In addition to the productivity app, here are a few other manual tricks to keeping your emails, brochures, and other texts error-free.

• Read what you’ve written out loud. You will catch the errors quicker when reading it out loud.
• Increase the font size. Squinting isn’t helping you read the passage or find the errors. Using extra-large text helps to enable easier reading.
• Let someone else read it. 4 eyes are better than 2. They will almost always see something you did not because you have looked at it so many times you see what it is supposed to be.
• Print it out. You will catch more mistakes when you print it to read it.
• Read the whole thing from start to finish.

No one understands better than me that spelling and grammar may not be your strong point. It is still up to you to deliver quality. You need to put the controls in place, take the extra time necessary and get the productivity apps and technology to support you and your efforts. It is possible something slips through the cracks but at least you can say you put in the effort.

http://tugof.tgcsitechecker.com/wp-content/uploads/2016/09/penny.jpg 
Penny Zenker is a strategic business coach and trainer, boosting productivity for business leaders and entrepreneurs. She leverages her personal experiences of building up and later selling a multi-million dollar business, as a senior executive at one of the world’s largest market research companies and working with business leaders all over the world as a Tony Robbins Business Coach. Penny’s proven and practical approach helps people to get results quickly.

3 Ways Templates Improve Productivity

PRODUCTIVITY - Red text on typography background - 3D rendered royalty free stock image. This image can be used for an online website banner ad or a print postcard.

Why waste time recreating the wheel, every time if you are doing repetitive tasks and responses? You are too busy to be wasting your time doing the same work over and over. Using templates is one of those time management tips from the best of the best. They create templates for emails, frequently asked questions, text messages, intake forms and more.

Of course, not all of what you are doing is repetitive but if you look closely there is a part of your work that does occur over and over. You have to invest some time to look for the patterns. Create templates will simplify your work process and enable you to spend more time on the more challenging parts of what you do.

A big reason templates improve productivity is because you do not have to keep creating the original skeleton. By creating a template it frees you to insert original information without worrying about the structure.

Here are some ways templates help you get more things done.

1.Reduces errors

Templates allow you to standardize the process. The Tip here is, if you standardize the process you or anyone else doing the same work is less likely to make errors. It provides a structure for you to put the information in, so it is less likely you will forget a step or leave important information out. Removing the need to remember what must be included leads to more accurate communication. For instance, If you send an email that is missing information the receiver has to request the missing information or attachment. sage.com says “A template’s standardization solves this issue because you will know that everything is completed.”

I have seen these productivity leaks that result from missed data transfer. It majorly slows down the order process. In addition, these back and forth clarifications cause major frustrations all parties in the back and forth. This is another productivity killer as this frustration eats away at motivation.

2. Increases speed

Speed is achieved through accurate and timely communication. Missed information is like a wrench in the system. It brings the system to a halt until it is fixed.

Also, Like data entry, the more you do an activity, the faster you become. Templates allow you to develop muscle memory, and in some way, function on auto-pilot. By training your muscles to press certain keys or check certain boxes, your productivity will increase significantly.

As you make more templates, you will also become faster at creating the original content for the template. These templates can be shared with your company, and a standardized system can be put into place, which will speed up replies and approvals.

Templates allow for more succinct messaging and even eliminating the need for text and simply offering a check box or circling an option available. The speed for order taking increases significantly from both the side of the person filling out the order and those that receive the order for processing. Simplify your templates and improve your speed and accuracy.

3. Boosts consistency

Throughout your company, each department may have different ways of presenting information. This can hinder your company’s reputation, communication and ability to send a consistent message. By using templates, your business will look, and sound, and function like a well-oiled machine. All parts working together.

Critical links, messages, and signatures can be easily found by clients, or other departments, because they will have a specific location on the page.

Proper Branding lets the company create an image and be seen as a cohesive whole across the organization despite the department.

Fewer words make for clearer communication. When your business has clearer communication you can negotiate deals, understand each other’s needs, increase morale, and work towards the same goals faster and easier.

Using templates are the best productivity tip for immediate results. Templates are an excellent way to save time by reducing repetitive work and streamlining your workflow. Creating templates is a time management skill you need to embrace.

Here are five great resources for every template you may need.

TextExpander

Use an abbreviation or quick search to insert paragraphs of text from a repository of text responses, emails, and other content, as you type.

Canva

Provides excellent templates for posters, Facebook covers, book covers, and business cards.

Templates Assistant

Excellent for free templates across various personal and professional topics.

The Muse

Excellent for resume templates. Ranging from free to $9.95.

Creativebloq

This blog will give you 25 fantastic website design templates.

Sitepoint

This website offers 40 links to many different templates to improve productivity. You can find templates for “project management, business planning, and projections, invoicing and other finances, presentations, marketing and sales, and personal organization”, says sitepoint.

Microsoft word

Microsoft Word comes with personal and business templates, ranging from notetaking, flyers, and brochures.

You can try templates with the following steps: File > New > “Describe the needed template” > Download.

You can also download some from the internet.

One of the biggest reasons people don’t create templates is they say they don’t have the time. You have to invest time now to save time in the long run. Why not use time boxing to box time, specifically schedule time dedicated to this task. This is also known as Time Blocking. If you don’t plan time for it, it won’t happen. Time boxing will create the space for what is important in the long run and help you be proactive in your time management and productivity efforts.

Good luck with your templates. When you implement them, you will discover all the ways they can increase productivity in your business.

 

Why I Use Productivity Apps For Scheduling And You Should Too

Productivity Apps for Scheduling

I believe in the personal touch with my clients, so it took me a long time to get away from scheduling my meetings personally with my clients. Until one client in particular changed my mind. I must have spent a whole hour of scheduling back and forth to find relevant dates and then the next day to be told those dates had to be changed and this often happened more than once. I was pulling out my hair with frustration (don’t worry-I have plenty) with the back and forth by email to find a date and then the hassle in rescheduling because inevitably they needed to reschedule yet again. It took this situation for me to see how inefficient this form of scheduling was and how much time and energy it was costing me. I put my foot down and changed my belief and my process. Why does it sometimes need to hit us hard in the head to get the message that the way we are doing things is outdated and not working?

mobile productivity apps

Time to turn my attention to scheduling аррѕ. After all they аrе the most fundamental productivity app for both fоr реrѕоnаl and business uѕе. I was ready to put them to good use. Keep in mind that many families use a scheduling app together as well to keep track of the entire families busy schedule and block some family time too. The benefits are far more than just the flexibility of scheduling; reminders, task lists, invitations, color coding for meeting types and much more.

Here іѕ a look at how scheduling apps hеlр ѕkуrосkеt уоur рrоduсtіvіtу:

Save Money and Reduce coordination

Some years bасk, many business рrоfеѕѕіоnаlѕ wоuld ѕubѕсrіbе to paying an assistance to manage thеіr hectic ѕсhеdulеѕ. But wіth thе аdvеnt of ѕmаrtрhоnе арр schedulers thаt functions with easy access and grеаtеr еffісіеnсу, thеre is really little need for an assistant to manage your schedule. This is clearly an area you can automate. In planning my radio shows, I found it to be much easier and efficient to have people book over an my scheduler, and they automatically received the thank you and preparation documents. Now you can invest that money in other tasks that can be delegated. Now find the right ѕсhеdulеr that fіtѕ уоu bеѕt, аnd уоu’rе on your way to greater productivity!

Fаѕt setup

You don’t need to be a PHD or have a computer science degree to set up your scheduler app. With you tube and the instructions provided this process can take as little as 10 minutes. So no excuses! You entеr уоur mаіl аddrеѕѕ, set the times you want to be available for others to be able to schedule with you and link it to your existing calendar so that if you block a time on your personal calendar it blocks this time on your scheduler app too.

Just a few simple steps, аnd уоur schedules, аrе well fіttеd in рlасе.

Keep in mind that you want to control this process. You may want to consider a time blocking plan first to be sure you are consciously controlling the blocks of time. The whole point of this process is to make your more productive not busier because everyone else is controlling your schedule. Set only certain times that others can book in your calendar.

Flеxіbіlіtу of Bооkіng

Booking арроintmеnts wіth your family, ѕtаff, сlіеnt and сuѕtоmеrѕ dоеѕn’t nееd tо be a nerve ending tаѕk as it was at one point for me. Productivity apps for scheduling multiple users make it easy to compare calendars and find a spot that works for everyone. This is a huge time saver and makes booking appointments for groups easy and fast.

Many of the scheduling apps also provide options so that you provide three options and you can select your preferred option.

Automation

Many scheduling systems have a built in functionality to assign a cost per time block so service professionals can save time and effort as clients book time, they will automatically be billed by the system. With further tools such as IFTT, you can automate this invoice to directly book into quickbooks or some other accounting system. A one time investment in the set up of these tools can automate your whole process to give you more time to do the things that are most important in growing your business rather than spent so much time administrating it.

Here are a few tор sсhеdulіng aррѕ to consider for different purposes

Keep in mind new apps are coming on the market all the time. Before selecting an app, identify what you want to do with the app, what interfaces with other apps are needed if any, so that you can evaluate the app based on your needs not based on the functionality of the app.

Personal Calendar Management

Any.do Cal

Cаl is thе prettiest арр оn thіѕ list оf fоur, fеаturіng соlоrful photo backgrounds іntеndеd to jazz up your boring calendar. Cаl’ѕ greatest ѕtrеngth іѕ showing оff уоur daily agenda — bаѕісаllу all of the to-dos, meetings, аnd appointments уоu get оn your рlаtе оn one given dаtе. When уоu lаunсh thе арр, іt аutоmаtісаllу jumps tо today’s аgеndа, whісh ѕhоwѕ all of уоur еvеntѕ and anу to-dо tаѕkѕ in a chronological order. Thіѕ is dіffеrеnt from оthеr саlеndаr apps, which ѕhоw an hourly timeline with blocks оf time shaded fоr each appointment. Cаl app wіll ѕurе spice up уоur schedules fоr thе bеѕt оf рrоduсtіvіtу еxреrіеnсе. Yоu can dоwnlоаd Cаl app frее on уоur аndrоіd and iPhone аррs stores.

Tempo Planner

tempoplanner

Thіѕ rесеntlу updated іOS саlеndаr seems simple аt fіrѕt glance, but thеrе’ѕ ѕоmеthіng bіggеr hарреnіng bеhіnd thе scenes. There is a greater intelligence to this tool.The app syncs with your calendars, lіkе еvеrу оthеr арр оn this list does, but it gоеѕ one step furthеr tо ѕуnс wіth уоur еmаіl too. It dоеѕ thаt tо fіnd аnd аdd rеlеvаnt conversations to уоur uрсоmіng еvеntѕ. In addition, it also enables you to create tracker cards and use this system as a time tracker. There is a greater intelligence in this app. For example, Tеmро uѕеѕ nаturаl lаnguаgе рrосеѕѕіng to hеlр you сrеаtе a nеw еvеnt. You don’t need to be precise, you саn enter іn “Lunch wіth Sаrаh tomorrow at 1рm” or “Pіlаtеѕ сlаѕѕ еvеrу Tuеѕdау аt 6рm” аnd Tеmро undеrѕtаndѕ what уоu mean. Thе арр wіll еvеn let you knоw іf thеrе’ѕ a conflict іn your schedules. Additional apps for project planning and more functionality for time tracking are also available.

SolCalendar

Alоngѕіdе thе tурісаl саlеndаr fеаturеѕ, including a monthly vіеw аnd an аgеndа, SolCalendar соmеѕ wіth tоnѕ оf еxtrаѕ tо help уоu рlаn уоur week or add some flair tо уоur events. Yоu can turn on weather reports tо ѕее thе сurrеnt and upcoming temperature аnd соndіtіоnѕ fоr thе nеxt wееk. There аrе ѕеvеrаl unіԛuе ѕtісkеr расkѕ іnсludеd (and mоrе thаt уоu саn dоwnlоаd) that уоu саn аdd to уоur еvеntѕ for a dоѕе of реrѕоnаlіtу. Lаѕtlу, thе арр саn ѕуnс wіth уоur Google tаѕkѕ аnd уоu саn сrеаtе new tо-dоѕ. This аndrоіd ѕсhеdulеr аlѕо uѕеѕ gestures tо nаvіgаtе, ѕо уоu dоn’t juѕt hаvе a ѕсhеdulеr thаt keeps уоur tаѕk in рlасе, but аlѕо undеrѕtаndѕ how you fееl.

Group scheduling

Doodle.com

If you don’t want to share your calendar but you just want to find an effective date that works for everyone a great free tool is doodle. I use this all the time for getting people together from various different groups or companies.

doodle

Service Businesses:

Acuity scheduling

This app can be your personal assistant only better. Booking appointments with prospects and clients is easy. They have real-time access to your availability and can select the dates and times that work best for them. I like the fact that the billing is integrated and cancellations are also able to be done automatically.

Time Trade

Time trade is a more scalable solution for more complete scheduling across locations and time zones. I used this system when working as a coach for Chet Holmes and Tony Robbins. This is a robust flexible system providing date options for me to approve and integrated wonderfully with my calendar system. It was much easier to update my available times than that of appointy.

Appointlet

I used this tool to manage my radio show guests and it worked like a charm. I set up the times available for this service and that was all that showed in their invitation. It provided an automatic thank you and a reminder before the upcoming event. Easy to set up and use. Great for small businesses with lead pages and seemless integration into your google or office calendars. Payment integration is also a time saving option.

Appointy

Appointy Logo

Appointy is a full service multiple user online service. It provides many options including the integration of invoicing for automation. The setting up of the calendar is a bit more cumbersome than other tools but once you get the hang of it, it works well.

To be more productive you have to look for ways to automate, delegate and eliminate. Productivity apps such as these schedulers are great automation tools to

Apps To Manage The Workforce:

Deputy

Great option for a web based solution. The app simplifies scheduling, tasks, employee communication all in one. Integration with payroll makes this tool a great automation for small companies to reduce administration.

I have not used this tool myself but it got some good ratings from others.

Shift Planning

Shift Planning logo

This is a great app for companies who are managing shift workers –like the name suggests. It offers extensive reporting, automatic conflict resolution and shift exchange management. This can be a huge time saver for shift-based companies or schedule related workforces.

That was my quick evaluation. Depending on your needs one productivity app might be better than the next. Sometimes you need to try it out and see how it is meeting your needs.

Share your favorites and why you use them to help those in the community find the right scheduling app for themselves.

Penny
http://tugof.tgcsitechecker.com/wp-content/uploads/2016/09/penny.jpg 
Penny Zenker is a strategic business coach and trainer, boosting productivity for business leaders and entrepreneurs. She leverages her personal experiences of building up and later selling a multi-million dollar business, as a senior executive at one of the worlds largest market research companies and working with business leaders all over the world as a Tony Robbins Business Coach. Penny proven and practical approach help people to get results quickly.

7 Noteworthy Time Tracking Apps

7 Noteworthy Time Tracking Apps

For those looking for time management tips, time tracking is a top time management tip. Tracking your time is an effective tool in creating awareness where you spend your time. Like tracking what you eat, sometimes we don’t realize how many calories we are eating until we actually track it. That is why tracking is an important part of the weight loss process.

So as it relates to our time, awareness not only gives you a clear realistic view of where you are spending your time but also makes you think twice about what you are doing with your time. Tracking influences your behavior. Often we behave differently when we are being watched, even if we are watching ourselves.

In addition to awareness, time tracking can help to keep us on task when we integrate it as part of a more systematic time blocking system.

In order to help you find the right tool for tracking your time, I have included some of the time tracking tools I have experimented with. I like using a tool for this purpose because of the reports that are generated from the data collected. Keep in mind pen and paper is also a fine alternative and keeps you in control of how and what you are tracking. There is also no lead time in figuring our how to use a new system.  You don’t have to remember to press the record button you just need to set up a consistent way of collecting the data and set a side time to capture and review the data. If you are working together in a team, I do recommend the electronic version of tools that support team views because of the automation of reporting inherent within electronic data capture and other automated workflow options.

If you aren’t prepared to make time to review the results, you are not ready to bother tracking it. Time management tips include if you aren’t going to do it right, don’t do it at all.

There are so many tools available; here are 7 that I felt were noteworthy.

1. Toggl

This app requires input from you to enter what you’re working on and start and stop the timer. The benefit to this is the flexibility of coding your activities and then being able to create customized reporting on where your time is being spent or wasted. Toggl integrates with many other apps opening up process automation capabilities. The desktop version offer the most flexibility and power.

Price: Free version or pro for $10/month.

Platform: Apple, Android, and Desktop.

2. RescueTime

Recue Time tracks minutes spent on various sites or applications to see and block any challenges with problem sites such as Facebook or email overdoses. The program runs in the background on your computer or mobile device, so once you start it you really don’t need to think about it anymore. The premium version gives you more flexibility to add categories for offline time or to refine accuracy.

Price: Free version or premium for $9/month.

Platform: Apple, Android, and Desktop.

3. Hours

This is a simple free to set up projects and project timers to just clock and start tracking. I like the simple tap option for the preset timers.

Price: Free

Platform: Apple

4. ATracker

This free app lets you track everything personal and professional by tapping on your phone to start or stop each activity. It makes it really easy to track the days activities and task categories. It then produces a visual report at the end of the day. Simple to use.

Price: Free version or premium for $9/month.

Platform: Apple

5. Everhour

This tool is great for teams. The syntax functions with many of the common @Projectname # allow a simple single line entry to tag and track time. The benefit of this time tracking is it integrates into several project management tools such as Asana, basecamp, Pivotal and Github and offers more functions like estimated time to complete. More great features include integrations will billing tools.

Price: $7/month

Platform: Apple

6. TIME Planner

Scheduling and time tracking features for work and personal activities. Keep yourself on track by scheduling and then following up with your schedule.

Price: Free

Platform: Apple

7. Timely

Plan blocks and log your hours simultaneously. It doesn’t  allow you to schedule according to the calendar just the hours. Depending on how you work this could be a duplication of effort or not optimizing the calendar view making it less inituive. I do like that it resembles the form of time blocking.

Price: Free version, Premium $10/month

Platform: Apple.

There are lots of options for tracking and tools such as Zapier and IFTT will allow you to automate next steps with integration into other tools.

Before picking an app, review your process, what you want to collect and why and then look for tools that will fit what you are looking for. The best time tracking app is the one you’ll actually use, so be sure to experiment with these and others and find one that fits your needs best.

 

http://tugofwarwithtime.com/wp-content/uploads/2016/09/penny.jpg 
Penny Zenker is a strategic business coach and trainer, boosting productivity for business leaders and entrepreneurs. She leverages her personal experiences of building up and later selling a multi-million dollar business, as a senior executive at one of the worlds largest market research companies and working with business leaders all over the world as a Tony Robbins Business Coach. Penny proven and practical approach help people to get results quickly.

Reduce Stress, Increase Productivity By Journaling

Thus far you have read several articles about ways in which to improve your productivity. I have yet another productivity tool to add to your arsenal. Some of you may be under the impression that journaling is only for angry, young teenage girls, but that is quite the contrary.  Journaling has many of benefits that you can use to improve productivity and improve the overall quality of your life.

The Benefits of Journaling

Therapeutic

Journaling dramatically reduces stress and negative energy. Through journaling you can release pent-up anger and other emotions or thoughts. Negative energy has an adverse effect on your productivity. You may still be thinking about how Jill again drank the last of the coffee and did not brew a fresh pot in the employee lounge, instead of your project.

Grounding & Improves Focus

Writing down your thoughts and feelings allows you to become more grounded and focused on any task that comes your way. You are better able to zero in (focus) on the best route to take to complete a task or project. 

Great for Visualization

Did you know you can conquer half of the battle in improving productivity by simply imagining your success? Journaling can help you visualize how you would like things to turn out.  It’s like a mental program for the brain. You place the order for success in your unconscious mind by visualizing and the conscious mind makes it happen.

Dumps Brain Clutter

Have you ever had one of those days where you could accomplish nothing because you were thinking about everything? Journaling helps you dump that brain clutter so that your mind will be clear and ready for the work ahead.

Ignites Creativity

Free-flow writing and journaling opens the door for massive creativity. This is proven to work even in people who do not believe themselves to be creative. Through journaling you are expressing and through expression comes inspiration.

Hones Your Problem-Solving Skills

Now that you dumped of all that clutter, your mind is better equipped to solve problems that may have been nagging you before. Journaling allows you focus on the solution rather than the problem itself.

Great Journaling Apps

Benefits of JournalingIf pen and paper aren’t your thing, try a journaling app that you can use on the go anytime, anywhere! 

  • Day One
  • My Wonderful Days
  • Askt
  • Heyday
  • Momento

There are dozens and dozens of Journaling apps available on the market.  Find one with features that best suit your lifestyle and needs.  You will begin to see immediate and drastic results from taking at least ten to fifteen minutes a day to journal.  Before you know it, the path to a more productive future will be well within your reach!

http://tugofwarwithtime.com/wp-content/uploads/2016/09/penny.jpg 
Penny Zenker is a strategic business coach and trainer, boosting productivity for business leaders and entrepreneurs. She leverages her personal experiences of building up and later selling a multi-million dollar business, as a senior executive at one of the worlds largest market research companies and working with business leaders all over the world as a Tony Robbins Business Coach. Penny proven and practical approach help people to get results quickly.

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